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Photonics West abstract submission guidelines

Present your research at SPIE Photonics West

Abstract submissions are no longer being accepted

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Below are abstract submission instructions, the accompanying submission agreement, conference presentation guidelines, and guidelines for publishing in the Proceedings of SPIE in the SPIE Digital Library.

Important dates

Registration Open
Abstracts due 11 August 2021
Authors notified and program posts online 11 October 2021
Submission system opens for manuscripts and poster videos/PDFs* 29 November 2021
Post-deadline abstracts due
6 December 2021
Manuscripts due 29 December 2021
Poster videos/PDFs due for onsite preview 29 December 2021
Advance upload deadline for oral presentation slides** 20 January 2022

*Contact author or speaker must register prior to uploading
**After this date slides must be uploaded onsite at Speaker Check-in

How-to guide for successful abstract submission

What you will need to submit

  • Title
  • Author(s) information
  • 250-word abstract for technical review
  • 100-word summary for the program
  • Keywords used in search for your paper (optional)
  • Check the individual conference call for papers for additional requirements (for example, some conferences require 2- to 3-page extended summary for technical review, or have instructions for award competitions)

Note: Only original material should be submitted. Commercial papers, papers with no new research/development content, and papers with proprietary restrictions will not be accepted for presentation.

How to submit your abstract

  • Browse the conference topics to review the conferences
  • Choose one conference that most closely matches the topics of your abstract. You may submit more than one abstract, but submit each abstract only once
  • Click the title of the conference to view the full description and submit by clicking the "Submit An Abstract" button on that page
  • Sign in to your SPIE account, or create an account if you do not already have one
  • Follow the steps in the submission wizard until the submission process is completed
  • If your submission is related to an application track below, indicate the appropriate track when prompted during the submission process

Application tracks

  • Brain: Papers that describe the development of innovative technologies that will increase our understanding of brain function
  • Translational Research: Papers that showcase the latest photonics technologies, tools, and techniques with high potential to impact healthcare
  • 3D Printing: Papers that showcase innovative ways to apply this multidimensional/multidisciplinary technology
  • COVID-19 Research: Papers that illustrate the creativity and breadth of the optics and photonics community’s response to the COVID-19 pandemic

Submission agreement

All presenting authors, including keynote, invited, oral, and poster presenters, agree to the following conditions by submitting an abstract:

  • Register and pay the author registration fee
  • Oral presenters: recording and publication of your onsite presentation (slides synched with voice), or submit a presentation video to be published instead of the onsite recording, for publication in the Proceedings of SPIE in the SPIE Digital Library
  • Poster presenters: submit a poster PDF and optional preview video by the advertised due date, for viewing during the event and publication in the Proceedings of SPIE in the SPIE Digital Library
  • Submit a 4-page-minimum manuscript, by the advertised due date, for publication in the Proceedings of SPIE in the SPIE Digital Library
  • Obtain funding for registration fees, travel, and accommodations, independent of SPIE, through their sponsoring organizations
  • Ensure that all clearances, including government and company clearance, have been obtained to present and publish. If you are a DoD contractor in the USA, allow at least 60 days for clearance
  • Attend the meeting
  • Present at the scheduled time

Review and program placement

  • To ensure a high-quality conference, all submissions will be assessed by the conference chair/editor for technical merit and suitability of content
  • Conference chairs/editors reserve the right to reject for presentation any paper that does not meet content or presentation expectations
  • Final placement in an oral or poster session is subject to chair discretion

Publication of Proceedings in the SPIE Digital Library

Increase your professional visibility and publish in the world's largest collection of optics and photonics research. Your peers download over 4 million papers and presentations from the SPIE Digital Library each year.

  • Only manuscripts, presentations, and posters presented at the conference and received according to publication guidelines and due dates will be published in the Proceedings of SPIE in the SPIE Digital Library
  • Manuscripts, presentations, and posters will be officially published within 2-4 weeks after the event in the SPIE Digital Library
  • Conference chairs/editors may require revision before approving publication and reserve the right to reject for publication any manuscript or presentation that does not meet acceptable standards for a scientific publication
  • Conference chair/editor decision to accept or reject a manuscript, presentation, or poster for publication is final
  • Authors must be authorized to transfer copyright of the manuscript to SPIE or provide a suitable publication license; Authors retain the right to prepare derivative publications based on the published paper
  • SPIE retains rights to distribute and market the official SPIE recording of the presentation and/or submitted video/poster
  • SPIE partners with relevant scientific databases and indexes to enable researchers to easily find papers published in the Proceedings of SPIE. The databases that abstract and index these papers include Astrophysical Data System (ADS), Ei Compendex, CrossRef, Google Scholar, Inspec, Scopus, and Web of Science.
  • More publication information available in the SPIE Digital Library

Contact information

Questions? Contact the program coordinator listed in your account.

For questions about your presentation, submitting an abstract post-deadline, or the meeting, contact your conference program coordinator.

For questions about your manuscript, contact your proceedings coordinator.

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