Instructions on preparing your slides for presentation and publication are below. Oral speakers will attend the conference and present live to an audience. After your live presentation is finished, SPIE will publish the in-person recording of your talk (slide capture with audio, no camera footage of speaker). Your presentation recording will be published and archived in the conference proceedings on the SPIE Digital Library.
|19 July 2023
|Authors notified and program posts online
|9 October 2023
|Submission system opens for manuscripts and poster PDFs*
|27 November 2023
|Poster PDFs due for spie.org preview and publication
|3 January 2024
|10 January 2024
|Advance upload deadline for oral presentation slides**
|25 January 2024
*Contact author or speaker must register prior to uploading
**After this date slides must be uploaded onsite at Speaker Check-in
Create your slide presentation
The most successful presentation slides are graphically rich presentations of your research that both highlight the main points and fill in the most interesting details.
Your presentation slides should include:
The session computer will have the standard font sets included in Mac OSX, Windows 10, as well as PowerPoint and Keynote. Please refrain from using custom or purchased fonts, as these will not be available and may impact how your presentation looks.
The meeting will be utilizing 16:9 aspect ratio projectors (widescreen) in all rooms. To utilize the full screen, you should create your presentation in “widescreen” format. The standard 4:3 format will work but it will not fill the entire screen when in presentation mode.
As a precaution, bring all media files with to the meeting, even though you’ve embedded them in your slide presentation. While we can help with many aspects of your talk on-site, we can’t “fix” a missing media file.
Presentation file types
LaunchPad accepts all file types except LibreOffice, and there are no file size restrictions. The session computer will run both Mac and Windows files natively. The computer has the following software installed.
In PowerPoint, save your file as a .pptx. Do not use .ppt, .pps, or other formats, as this will affect your file’s ability to open correctly.
Upload your slide presentation
All in-person presentations are handled by our onsite presentation management system, LaunchPad. All presenters must upload their slide presentation to LaunchPad before going to their conference room. There will not be an option to use your own device. Should you require assistance with uploading or presenting, technicians will be available at Speaker Check-In. Always bring a back-up copy of your slide presentation and media files with you to your session onsite.
There are two options to upload your slide presentation:
1. Upload in advance
Advance upload deadline: 11:59 PM Pacific Time on Thursday 25 January 2024
2. Upload onsite at SPIE Photonics West
Bring your USB device to Speaker Check-In at least two hours before your session begins, or the day before if presenting in the first morning session.
Web links and online presentation formats
Preview and test presentation onsite at Speaker Check-In
Present in person
Audiovisual equipment in meeting rooms
Publication of your presentation