Oral speakers will attend the conference and present live to an audience. After your live presentation is finished, your presentation recording will be published and archived in the conference proceedings in the SPIE Digital Library. As an oral presenter, you have a choice of which presentation is published in the conference proceedings:
By submitting a pre-recorded presentation video for publication, you can control what is archived in the conference proceedings while having more liberty over what is presented live.
Instructions on preparing your slides for presentation and publication are below.
|Abstracts due||11 August 2021|
|Authors notified and program posts online||11 October 2021|
|Submission system opens for manuscripts and poster videos/PDFs*||29 November 2021|
|Post-deadline abstracts due: Submit via conference listings||6 December 2021|
|Manuscripts due||29 December 2021|
|Poster videos/PDFs due for onsite preview||29 December 2021|
|Advance upload deadline for oral presentation slides**||20 January 2022|
*Contact author or speaker must register prior to uploading
**After this date slides must be uploaded onsite at Speaker Check-in
Create your slide presentation
The most successful presentation slides are graphically rich presentations of your research that both highlight the main points and fill in the most interesting details.
Your presentation slides should include:
The session computer will have the standard font sets included in Mac OSX, Windows 10, as well as PowerPoint and Keynote. Please refrain from using custom or purchased fonts, as these will not be available and may impact how your presentation looks.
The meeting will be utilizing 16:9 aspect ratio projectors (widescreen) in all rooms. To utilize the full screen, you should create your presentation in “widescreen” format. The standard 4:3 format will work but it will not fill the entire screen when in presentation mode.
As a precaution, bring all media files with to the meeting, even though you’ve embedded them in your slide presentation. While we can help with many aspects of your talk on-site, we can’t “fix” a missing media file.
Presentation file types
LaunchPad accepts all file types except LibreOffice, and there are no file size restrictions. The session computer will run both Mac and Windows files natively. The computer has the following software installed.
In PowerPoint, save your file as a .pptx. Do not use .ppt, .pps, or other formats, as this will affect your file’s ability to open correctly.
Upload your slide presentation
All in-person presentations are handled by our onsite presentation management system, LaunchPad. All presenters must upload their slide presentation to LaunchPad before going to their conference room. There will not be an option to use your own device. Should you require assistance with uploading or presenting, technicians will be available at Speaker Check-In. Always bring a back-up copy of your slide presentation and media files with you to your session onsite.
There are two options to upload your slide presentation:
1. Upload in advance
Advance upload deadline: 11:59 PM Pacific Time on Thursday 20 January 2022
2. Upload onsite at SPIE Photonics West
Bring your USB device to Speaker Check-In at least two hours before your session begins, or the day before if presenting in the first morning session.
Web links and online presentation formats
Preview and test presentation onsite at Speaker Check-In
Present in person
Audiovisual equipment in meeting rooms
Publication of your presentation
Option to pre-record presentation for publication
All in-person speakers have the OPTION to pre-record their oral presentation for publication (in place of publishing the live recording of your presentation).
Create your video
The most successful presentation videos are well narrated, graphically rich presentations of your research that both highlight the main points and fill in the most interesting details. The least effective presentation video is a simple reading of your slides or manuscript.
Suggested presentation video duration:
Your slides will need to have audio narration embedded, and then you will need to export the presentation as an MPEG-4 (.mp4) file. SPIE can only accept the .mp4 format—other formats are not supported. Presentation video files should be no larger than 2GB.
Your presentation video should include:
To record your audio
Be sure to export your video, including all audio, as an .mp4 movie file for submission - other file formats are not supported. NOTE: Export to .mp4 is not supported in PowerPoint 2016 for Mac OS.
Review your video
The mp4 file size must be less than 2 GB. Avoid uploading multiple versions of your video. When you finish creating your video, check the following:
Submit your video
Your video must be received by the deadline, approximately 3 weeks before the meeting. After the submission system opens for presentations and manuscripts, using any web browser, visit https://spie.org/myaccount and sign into your account.
NOTE: The contact author or speaker must be registered before uploading. Only the contact author can submit the presentation video. The contact author can assign a coauthor as the contact author via the submission system or by sending a request to firstname.lastname@example.org (include your paper number in the message).