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Chair and committee information

A guide to successful chair and committee participation
Chairs and committee members at SPIE Advanced Lithography

Thank you for your leadership

Conference timelines and deadlines


Call for papers due from chairs 19 April 2021
Call for papers opens online 14 May 2021
Hotel and travel options online August 2021
Chairs propose courses for education program 20 August 2021
Abstracts due (authors submit via spie.org) 1 September 2021
Advance program due from chairs 3 November 2021
SPIE sends author notification to contact author 6 December 2021
SPIE posts advance program online 6 December 2021
Content to publish due from authors 2 February 2022
Chairs complete manuscript reviews and submit introduction to proceedings TBD, approximately February 2022
Conference in San Jose, California 27 February–3 March 2022

Resources for sharing the call for papers for your conference


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Important resources for conference chairs


Program committee member responsibilities


  • Give technical input to the conference chairs as needed
  • Assist conference chairs in publicizing the conference and soliciting abstracts
  • Suggest speakers to be invited
  • Participate in the presentation abstract and manuscript review process (as assigned by the conference chairs)
  • Introduce/organize specific conference sessions
  • Serve as session chair as requested by conference chairs

Program committee members who are essentially inactive will be rotated off after two or three successive occasions exhibiting negligible involvement, in the interests of efficiency and to make space for new committee members.

Session chair responsibilities


For information on how to prepare for and chair a session see the guidelines on chairing a session

  • Session chairs help to ensure that the conference runs smoothly
  • Session chairs will introduce the session topic, speakers, maintain the schedule, and be prepared for the unexpected
  • If a speaker fails to appear, the session chair will fill the open time with a standby paper, discussion topics, question and answer session, or an open discussion.
  • After the session, session chairs will submit the session report via the SPIE mobile app (or emailing SessionReports@spie.org), or by returning the printed Session Report Form to the Chair Services Desk or Speaker Check-In Desk.
  • Represent SPIE in a professional and ethical manner; be familiar with SPIE code of conduct and anti-harassment policy
  • Report unethical or inappropriate behavior: http://www.spie.ethicspoint.com

If you have any questions or need more information, please contact your Conference Program Coordinator.