Chair and committee information

Chairs and committee members at SPIE Advanced Lithography

Thank you for your leadership

The responsibilities of being Conference Chair, Program Committee member, or Session Chair are crucial to the success of SPIE events, and it is you, our incredible volunteers, who are the true engine of the Society. On behalf of the Board of Directors and the entire staff of SPIE, thank you for volunteering your time and dedication—we truly could not do this without you.

Below you'll find information specific for each of these roles. All volunteer leadership roles with SPIE are tasked with furthering and promoting a culture of inclusion and pushing diversity of ideas. If you have any questions or concerns at any point along the way, please don't hesitate to contact your conference program coordinator.

Conference timelines and deadlines

Abstracts due	13 September 2023
Program due from Chairs	16 October 2023
Authors notified and program posts online	20 November 2023
Registration	Opens November 2023
Submission system opens for manuscripts and poster PDFs*	8 January 2024
Poster PDFs due for onsite preview	31 January 2024
Advance upload deadline for oral presentation slides**	23 February 2024
All manuscripts due	20 March 2024
Manuscript reviews due from Chairs	1 April 2024

*Contact author or speaker must register prior to uploading
**After this date slides must be uploaded onsite at Speaker Check-in

Resources for promoting your conference

#SPIElitho

Download tips for promoting your conference
This document shares ideas to promote your conference to your networks via social media and email.

Download promotional images
Use these dynamic images when sharing your conference the call for papers and registration for your conference.

SPIE Advanced Lithography participants gather as they discuss getting the word out to their networks

Program committee member responsibilities

Give technical input to the conference chairs as needed
Assist conference chairs in publicizing the conference and soliciting abstracts
Suggest speakers to be invited
Participate in the presentation abstract and manuscript review process (as assigned by the conference chairs)
- User guide for SPIE submission review system
Introduce/organize specific conference sessions
Serve as session chair as requested by conference chairs

Program committee members who are essentially inactive will be rotated off after two or three successive occasions exhibiting negligible involvement, in the interests of efficiency and to make space for new committee members.

Session chair responsibilities

For information on how to prepare for and chair a session see the guidelines on chairing a session

Session chairs help to ensure that the conference runs smoothly
Session chairs will introduce the session topic, speakers, maintain the schedule, and be prepared for the unexpected
If a speaker fails to appear, the session chair will fill the open time with a standby paper, discussion topics, question and answer session, or an open discussion.
After the session, session chairs will submit the session report via the SPIE mobile app (or emailing SessionReports@spie.org), or by returning the printed Session Report Form to the Chair Services Desk or Speaker Check-In Desk.
Represent SPIE in a professional and ethical manner; be familiar with SPIE code of conduct and anti-harassment policy
Report unethical or inappropriate behavior: http://www.spie.ethicspoint.com

If you have any questions or need more information, please contact your Conference Program Coordinator.