23 - 27 February 2025
San Jose, California, US
Exhibitor representatives at SPIE Advanced Lithography + Patterning

Information to prepare for the exhibition

On this page you will find deadlines, tools, helpful links, and more to help with your planning for a successful event. You'll find official contact information, official contractor information, policies, and more.

Jump to: Exhibitor dashboard | Plan your space | Lead retrieval | Scam warning | Official contractors | Prepare for your onsite experience | Promote your presence at the show

Venue

San Jose McEnery Convention Center
150 W San Carlos Street
San Jose, California 95113

Tues. 27 February | 10:00 AM–5:00 PM
Weds. 28 February | 10:00 AM–4:00 PM

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Important dates


Update exhibitor listing Open
Request visa invitation letter Open
Reserve housing Open
Order booth furniture and utilities, via exhibitor service manual Open
Submit certificate of insurance Due 1 February 2024
Ship to advance warehouse, download shipping labels 29 January - 20 February 2024
Register booth staff Open

 

Payment, deposit, and refund dates

Contracted charges paid in full 30 September 2023
5% late fee added to unpaid invoices 1 October 2023
Cancellation due to default payment 30 October 2023
Full refund of cancellation / space reduction 29 August 2023
Forfeit deposit; refund excess for cancellation or space reduction 30 August – 29 October 2023
No refund for cancellation / space reduction 30 October 2023

*less a $500 administrative fee

Manage your show through the exhibitor dashboard


Update your show listings and register your staff

Exhibitor and attendees at SPIE Advanced Lithography and Patterning exhibition

Plan your space and order services

SPIE Advanced Lithography and Patterning exhibition

SPIE Lead Retrieval means business


Capture all your leads within the app

SPIE provides lead retrieval services to all exhibitors at no additional charge to your exhibit space. We're excited to share this valuable service through the SPIE Conference App. No set-up time required. The app makes it easy and convenient to capture leads all week, even outside the exhibit floor!

  • Learn: SPIE Lead Retrieval flyer PDF (Available August 2024)
  • Liaisons: Set-up and follow-up instructions PDF (Available August 2024)
  • Booth Staff: PDF Instructions for capturing leads within the app (Video Available August 2024)

Exhibitor and attendees at SPIE Advanced Lithography and Patterning exhibition

IMPORTANT

Be sure to open the SPIE Conference App and confirm you have the leads tab showing before arriving onsite. It is necessary to use the same account used to register for the event. If you do not have the leads tab, email exhibitions@spie.org for assistance.

Official contractors for this exhibition


SPIE does not rent or sell attendee lists from our events. Any offer for an attendee/email list from an SPIE event is a scam.

All of these offers (example below) are fraudulent no matter how official they look. Do not fall for any offer of attendee lists! Protect your bottom line by remaining vigilant and reporting spam.

example of scam email

Read complete warning: Exercise due diligence when approached by vendors not endorsed by SPIE.

Projection Presentation Services
+1 415 974 4077
sfbayarea@projection.com

SPIE Lead Retrieval
+1 360 676 3290
exhibitions@spie.org

Freeman Company
+1 714 254 3410
CustomerSupport@freemanco.com

Steps and information to prepare for onsite


Make sure your staff are set for a busy week

Register your exhibit staff 
Register and pick up your badges onsite. (Now available in Exhibitor Dashboard)

 

Reserve housing 
Book your housing in the SPIE block at reduced rates.

 

Visa invitation letter request
Need an invitation letter to obtain a travel visa? Apply now.

 

Download the SPIE Conference App 
Organize your week. Browse exhibitors and the program.

 

SPIE exhibition policies
Exhibitor contract terms, conditions, and policies

 

SPIE event policies

Move in and move out schedule


Hours of operation

Download PDF for full schedule of registration hours, set-up, and dismantle hours.


Move in schedule

Exhibit set-up hours

All booth areas Monday 26 February 8:00 AM - 5:00 PM*
All booth areas Tuesday 27 Feburary 8:00 AM - 9:00 AM

*May stay after hours if needed.

 


Move out schedule*

Exhibit tear-down hours** 

See Freeman Quick Facts for additional information. 

All booth areas Wednesday 28 Feburary 4:00 PM - 8:00 PM*
All Booths areas Thursday, 29 Feburary 8:00 AM - 12:00 PM

*Packing up prior to 4:00 PM on Wednesday, 28 February is not allowed. This policy will be strictly enforced. Exhibitors dismantling or packing exhibits prior to the official closing time of 4:00 PM will forfeit 50% of earned priority points and be subject to a monetary fee.

Promote your presence with these free resources


Download e-postcard
Customizable. Copy/paste into Outlook and send to your customers.

 

Email and web resources 
Customizable. Add to your email signature, website, other marketing collateral.

 

Download event logos
For your print and digital promotions.

 

Social media tips
View our tip sheet for promoting your participation on social media.

Extend your presence with high-visibility sponsorships and ads

Gain recognition for your support of the industry. Review the opportunities or talk to the SPIE sales team to determine which opportunites best meet your promotional goals.

Attendees at sponsors wall at SPIE Advanced Lithography + Patterning
Icon: checkmark Become a sponsor Become a sponsor ...
Icon: checkmark Advertise: online and print options Advertise: online and print options ...

FAQs


Kiosks: 3’ lockable counter, custom backwall, 1 bar stool, carpet, wastebasket, and basic electric. 

Tables: 2 ft. x 6 ft. x 30 in. black skirted table, two chairs, carpet, waste basket, basic electric, and company ID sign included.

Booths: 8 ft. pipe and black drape back, 3 ft. side drape, and company ID sign included. Utilities and furnishings not included. Exhibitors are required to carpet booth area (if carpet is not provided in hall).

Mini Booths: 3’ lockable counter, custom backwall, 2 bar stools, carpet, wastebasket, and basic electric.

Peninsula and Islands: Utilities and booth furnishings not included. Exhibitors are required to carpet exhibit space (if carpet is not provided in hall).

Offerings may differ per event, please refer to the Display Rules & Regulations specific to your event (available on the Exhibitor Logistics page).

Non-author technical pass(s), online Exhibitor listing, a basic company listing in the optics.org Buyers Guide, discounted housing when booking in the block, and other promotional opportunities and sponsorships.

See the Exhibition Display Guidelines for rules and regulations of your exhibit space. For further assistance, contact exhibitions@spie.org.

  • Exhibit space contract fee
  • Exhibit space furnishings, carpet, signs, promotional collateral, giveaways, etc.
  • Union labor to assist setting up and dismantling exhibit space
  • Electrical, internet, cleaning, or AV equipment
  • Shipping, material handling fees, and empty container storage fee
  • Staff expenses: hotel accommodations, travel, etc.

Furnishings, electrical, and other display items can be ordered through the Exhibitor Manual. Exhibitor Liaisons will be notified when the Exhibitor Manual is available; it will also be posted on the Exhibitor Logistics page and in the Exhibitor Dashboard.

  • Order in advance – order furnishings, carpet, utilities, etc. before the discount deadline dates.
  • Shipping - consolidate shipments and ship to the advance warehouse before the deadline.
  • Housing - book your accommodations in the SPIE Housing Block under ‘Attend’ on the event website.

The preferred method is to ship your freight to the Advance Warehouse. Refer to the Exhibitor Manual Freight and Shipping section for shipping labels, costs, and deadlines.

If shipping direct to show site, freight is only accepted during exhibitor move-in and may incur additional fees. Please refer to the Exhibitor Manual for move-in dates and times.

You may install/dismantle your exhibit display if your booth is 10 ft. x 10 ft. or a tabletop AND it takes one person less than 30 minutes without hand tools. Otherwise, you must use Union labor personnel. Refer to the Exhibitor Manual for union regulations and jurisdictions.



One person is allowed to carry one or two boxes in one trip. The use of hand trucks is not allowed. The decorator offers special round trip material carrying service rates for exhibitor material. Refer to the Exhibitor Manual for material handling forms and rates.



Exhibitors are not allowed to begin pack-up prior to the close of the show. Any exhibitor who packs up early will forfeit 50% of their earned priority points.



All attendees, including booth staff, must register themselves via the event registration page. Exhibitor Liaisons can assign technical passes to booth staff in the Exhibitor Dashboard.

Do not leave valuables unattended, including laptops. Event security is provided for the venue, but you and your staff are responsible for any valuables left in your exhibit space.



Available Sponsorship & Promotional opportunities are listed on the Exhibitor Logistics page. Please contact spiesales@spie.org for sponsorship details.



You may download, view, and email your invoice in the Exhibitor Dashboard. Login to the Exhibitor Dashboard, find the related event, and click on Review Exhibitor Invoice. Credit card payments can be made in the Exhibitor Dashboard or at https://spie.org/payment. SPIE accepts credit cards, checks, and wire transfers. A 2.5% processing fee is incurred for credit card payments.

Liability insurance is required to exhibit at all SPIE events. Log in to the Exhibitor Dashboard to upload your certificate of liability insurance.

Contracted exhibitors are allowed to share their exhibit space with co-exhibitors. A co-exhibitor application form and payment is required for each co-exhibiting company. To request a co-exhibitor form, contact exhibitions@spie.org.



Exhibition management contacts


Advanced Lithography + Patterning 2023 Exhibition:
Elise Gilmore, CEM, eliseg@spie.org

SPIE Sales
Email: spiesales@spie.org
Tel: +1 360 676 3290
Fax: +1 360 647 1445