Instructions for getting your slides ready for presentation and publication are below. Oral speakers will attend the conference and present live to an audience. After your presentation, SPIE will publish the in-person recording of your talk (slide capture with audio, no camera footage of speaker) in the conference proceedings on the SPIE Digital Library.
Abstracts due | 11 September 2024 |
Registration opens | November 2024 |
Author notified and program posts online | 18 November 2024 |
Student Grant applications due | 21 November 2024 |
Submission system opens for manuscripts and poster PDFs* | 23 December 2024 |
Poster PDFs due for spie.org preview and publication | 29 January 2025 |
Advance upload deadline for oral presentation slides** | 21 February 2025 |
All manuscripts due | 19 March 2025 |
*Contact author or speaker must register prior to uploading
**After this date slides must be uploaded onsite at Speaker Check-In
Create your presentation slides
The most successful presentation slides are graphically rich presentations of your research that highlight the main points and fill in the most interesting details.
Your presentation slides should:
Fonts
The session computer will have the standard font sets included in Mac OSX, Windows 10, as well as PowerPoint and Keynote. Please refrain from using custom or purchased fonts as these will not be available and may impact the look of your presentation.
Aspect ratio
The meeting will be utilize 16:9 aspect ratio projectors (widescreen) in all rooms. To utilize the full screen, you should create your presentation in “widescreen” format. The standard 4:3 format will work but will not fill the entire screen when in presentation mode.
Media files
As a precaution, bring all media files to the meeting, even though they should be embedded in your presentation slides. While we can help with many aspects of your talk on-site, we can’t “fix” a missing media file.
Presentation file types
LaunchPad accepts all file types except LibreOffice and does not have file size restrictions. The session computer will run both Mac and Windows files natively. The computer has the following software installed:
In PowerPoint, save your file as a .pptx. Do not use .ppt, .pps, or other formats as this will affect your file’s ability to open correctly.
Upload your presentation slides
All in-person presentations are handled by our on-site presentation management system, LaunchPad. All presenters must upload their presentation to LaunchPad before going to their conference room. You will not be able to use your own device. Should you require assistance with uploading or presenting, technicians will be available at Speaker Check-In. Always bring a back-up copy of your presentation slides and media files with you to your session.
There are two options to upload your presentation:
1. Upload in advance
Advance upload deadline: 11:59 PM Pacific Time on Friday, 21 February 2025
2. Upload on-site
Bring your USB device to Speaker Check-In at least two hours before your session begins or the day before if presenting in the first morning session.
Web links and online presentation formats
Preview and test presentation on-site at Speaker Check-In
Present in-person
Audiovisual equipment in meeting rooms
Publication of your presentation
Contact the Program Coordinator listed in your SPIE.org account.