29 September - 3 October 2024
Monterey, California, US

Chair and committee information for Photomask Technology + EUVL

A guide to successful chair and committee participation
Two males and a female hold chair positions to collaborate at a conference

Thank you for your leadership

The responsibilities of being conference chair, program committee member, or session chair are crucial to the success of SPIE events, and it is you, our incredible volunteers, who are the true engine of the Society. On behalf of the Board of Directors and the entire staff of SPIE, thank you for volunteering your time and dedication—we truly could not do this without you.

Below you'll find links for event policies and information specific for each of these roles. All volunteer leadership roles with SPIE are tasked with furthering and promoting a culture of inclusion and pushing diversity of ideas. If you have any questions or concerns at any point along the way, please don't hesitate to contact your conference program coordinator.

Important dates

Abstracts due 15 May 2024
Registration opens July 2024
Authors notified and program posts online 8 July 2024
Student grant applications due 15 July 2024
Submission system opens for manuscripts and poster PDFs* 29 July 2024
Post-deadline abstracts due 12 August 2024
Poster PDFs due for spie.org preview and publication 4 September 2024
Manuscripts due 11 September 2024

*Contact author or speaker must register prior to uploading

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Important resources for Conference Chairs

Program Committee responsibilities and expectations

The program committee is integral to building a diverse program and is formed by the conference chair(s). A well-structured program committee will have a range of expertise to span the subject areas, including acquaintance with well-established and recognized leaders in the field from academia, government, and industry. To remain on a conference program committee, one must be consistently engaged. Below is a list of tasks and responsibilities for the role of SPIE conference program committee:

  • Be available and responsive to conference chairs and SPIE staff, giving technical input as requested
  • Be aware of emerging trends in the field
  • Assist conference chairs in publicizing the conference, identifying key speakers, and soliciting submissions to the conference
  • Review assigned submissions
  • Maintain engagement with the conference throughout its cycle
  • Engage with the conference leadership to build a successful conference by contributing in the following ways:
    • Serve as session chair
    • Submit and present paper(s)
    • Ask questions during Q&As
    • Engage with other participants
    • Regularly publish work in the conference proceedings
  • Represent SPIE in a professional and ethical manner. Promote diversity in all aspects. Review and familiarize yourself with SPIE code of conduct and anti-harassment policy
  • Report unethical or inappropriate behavior: http://www.spie.ethicspoint.com

Program committee members who are essentially inactive will be rotated off after two or three successive occasions exhibiting negligible involvement, in the interests of efficiency, and to make space for new active committee members.