Chair and committee information

Chairs and committee members at SPIE Defense + Commercial Sensing

Thank you for your leadership

The responsibilities of being conference chair, program committee member, or session chair are crucial to the success of SPIE events, and it is you, our incredible volunteers, who are the true engine of the Society. On behalf of the Board of Directors and the entire staff of SPIE, thank you for volunteering your time and dedication—we truly could not do this without you.

Below you'll find specific information for each of these roles.

If you have any questions or concerns at any point along the way, please don't hesitate to contact your Conference Program Coordinator.

Conference timelines and deadlines

Abstracts due	19 October 2022
Program due from Chairs	28 November 2022
Authors notified and program posts online	16 January 2023
Registration opens	January 2023
Submission system opens for manuscripts and poster videos/PDFs*	27 February 2023
Post-deadline abstracts due: Submit via conference listings	13 March 2023
Poster videos/PDFs due for onsite preview	5 April 2023
Manuscripts due	12 April 2023
Advance upload deadline for oral presentation slides**	28 April 2023
Manuscript reviews due from Chairs	18 May 2023

*Contact author or speaker must register prior to uploading
**After this date slides must be uploaded onsite at Speaker Check-in

Resources for promoting your conference

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Attendees at SPIE Defense + Commercial Sensing

Program Committee member responsibilities

Give technical input to the conference chairs as needed
Assist conference chairs in publicizing the conference and soliciting abstracts
Suggest speakers to be invited
Participate in the presentation abstract and manuscript review process (as assigned by the conference chairs)
- User guide for SPIE submission review system
Introduce/organize specific conference sessions
Serve as session chair as requested by conference chairs

Program committee members who are essentially inactive will be rotated off after two or three successive occasions exhibiting negligible involvement, in the interests of efficiency and to make space for new committee members.

Session Chair responsibilities

For information on how to prepare for and chair a session see the guidelines on chairing a session

Session chairs help to ensure that the conference runs smoothly
Session chairs will introduce the session topic, speakers, maintain the schedule, and be prepared for the unexpected
If a speaker fails to appear, the session chair will fill the open time with a standby paper, discussion topics, question and answer session, or an open discussion.
After the session, session chairs will submit the session report via the SPIE mobile app (or emailing SessionReports@spie.org), or by returning the printed Session Report Form to the Chair Services Desk or Speaker Check-In Desk.
Represent SPIE in a professional and ethical manner; be familiar with SPIE code of conduct and anti-harassment policy
Report unethical or inappropriate behavior: http://www.spie.ethicspoint.com

If you have any questions or need more information, please contact your conference program coordinator.