On this page you will find deadlines, tools, helpful links, and more to help with your planning for a successful event. You'll find official contact information, official contractor information, policies, and more.
Gaylord Palms Resort & Convention Center
Kissimmee, Florida, USA
Tuesday 5 April | 10:00 AM-5:00 PM
Wednesday 6 April | 10:00 AM-5:00 PM
Thursday 7 April | 10:00 AM-2:00 PM
|Important dates and deadlines|
|Update exhibitor listing||Open|
|Request visa invitation letter||Open|
|Reserve housing||Available January 2022|
|Order booth furniture and utilities - exhibitor service manual||Available January 2022|
|Submit certificate of insurance||Due 5 March 2022|
|Ship to advance warehouse||Available January 2022|
|Register booth staff||Available January 2022|
|Contracted charges paid in full||6 November 2021|
|5% late fee added to unpaid invoices||7 November 2021|
|Cancellation due to default payment||6 December 2021|
|Full refund of cancellation/space reduction||5 October 2021|
|Forfeit deposit; refund excess for cancellation or space reduction||6 October–5 December 2021|
|No refund for cancellation/space reduction||6 December 2021|
Tables | Booths | Peninsulas | Islands
Make sure your staff are set for a busy week.
Register your exhibit staff –Available January 2022
Register and pick up your badges onsite.
Reserve housing –Available January 2022
Book your housing in the SPIE block at reduced rates.
Visa invitation letter request
Need an invitation letter to obtain a travel visa? Apply now.
Hours for registration , set-up, and dismantle—Available January 2022
Download e-postcard – Available January 2022
Customizable. Copy/paste into Outlook and send to your customers.
Email and web resources – Available January 2022
Customizable. Add to your email signature, website, other marketing collateral.
Download event logos
For your print and digital promotions.
Social media tips
View our tip sheet for promoting your participation on social media.