21 - 25 April 2024
National Harbor, Maryland, US

Onsite services information for SPIE Defense + Commercial Sensing

Discover details about onsite services to help create a positive and seamless onsite experience in National Harbor.

Attendees at SPIE Defense + Commercial Sensing

Registration and badge pick-up hours

Location: Gaylord National, Exhibition Level, Hall B/C Foyer

Sunday 21 April 7:30 AM–5:00 PM
Monday 22 April  7:30 AM–5:00 PM
Tuesday 23 April 7:30 AM–5:00 PM
Wednesday 24 April 7:30 AM–5:00 PM
Thursday 25 April 7:30 AM–2:00 PM

Helpful information while at the event

SPIE Cashier

Location: Gaylord National, Exhibition Level, Hall C Lobby
Open during registration hours

Registration payments

If you are planning to register onsite, please do so at the “Need to Register” laptop station.

    • Your credit card payment will be processed during registration.
    • If you wish to pay with cash or check, you will be directed to the Cashier once you have completed registration except for final payment.

If you have already registered and wish to add a course, workshop, or special event, you may do this online by signing into your SPIE account.

Receipt and Certificate of Attendance

Preregistered attendees who need an SPIE-stamped receipt or attendees who need a Certificate of Attendance may obtain those at the Cashier.

Badge Corrections

Badge corrections can be made at the Cashier. Please remove your badge from its holder and mark your badge with your changes before approaching the counter.

Speaker Check-in and Preview Station 

Location: Gaylord National, Ballroom Level, Chesapeake 2/3
Open during Registration hours
All speakers must stop at Speaker Check-In to upload and preview their slide presentation files at least two hours before their scheduled session or the day before if you present in the first session. Speakers are not able to present using their own devices. All conference rooms are equipped with a laptop, projector, screen, lapel microphone, and laser pointer.
SPIE will record the audio plus screen content of all presentations. Recordings will be published in the Proceedings of SPIE on the SPIE Digital Library.

Internet access

Complimentary wireless internet access provided in meeting rooms and lobbies on the conference room level and in the exhibition hall. Instructions will be posted onsite.

SPIE health and safety products   

Stop by registration to pick up face masks, hand sanitizer, and other safety products all free from SPIE. 

SPIE Conference app information

Location: Gaylord National, Ballroom Level, Potomac Foyer
Our SPIE App developer will be onsite and available to answer any questions on its use or navigation and how to get the best user experience. We welcome your feedback.

This useful tool allows you to search and browse the program, special events, participants, exhibitors, courses, and more. It is free and available for iPHone and Android users. If you don't already have the app, you can download it here: Download the SPIE App
App sponsored by:

SPIE Bookstore 

Location: Gaylord National, Exhibition Hall
Tuesday 10:00 AM–5:00 PM
Wednesday 10:00 AM–5:00 PM
Thursday 10:00 AM-2:00 PM

Stop by the SPIE Bookstore to browse the latest SPIE Press Books. While there, get a t-shirt or educational toy to bring home to the family.
Credit and debit cards only will be accepted; no cash.

SPIE Course materials

Location: Gaylord National, Exhibition Level, Hall B/C Foyer
Open during registration hours
Browse course offerings or learn more about SPIE courses available in portable formats such as online and customizable, in-company courses.

SPIE luggage and coat check

Complimentary luggage, package, and coat storage are available in the hotel lobby.

Business Center Office and FedEx Office

Location: Gaylord National, Hotel Lobby
Daily 7:00 AM to 7:00 PM
Printing services available
Services include photocopying, faxing, printing services, and shipping. Office supplies are also available. 

Child care services 

White House Nannies, Inc. 

White House Nannies is the #1 recommended babysitting service for guests visiting the DC area.

SPIE does not imply an endorsement nor recommendation of these services. They are provided on an “information only” basis for your further analysis and decision. Other services may be available.

Did you know SPIE offers Family Care Grants to SPIE member? For more information on deadlines and how to apply check the details here.

ATM and cash services

Gaylord National is a cashless facility. Cash to card kiosks and ATM machines are available in the hotel lobby. Read some FAQs about Gaylord National as a cashless facility (bottom of page).

Gender inclusive restroom

Gender neutral restrooms available. Location: Ballroom Level next to SPIE Chair Services.

Quiet Room

Location: Gaylord National Hotel and Convention Center, Mezzanine Room 5
Open during registration hours

The Quiet Room is intended for silent meditation, reflection, or prayer. No mobile devices or computer use is allowed, and no food or beverages are allowed.

Mothers' Room

Location: Gaylord National Hotel, behind the Concierge Desk
The Mothers' Room is provided and managed by the hotel. Seating and a sink are available. See hotel front desk for access.

Lost and Found 

Location: SPIE Cashier (Gaylord National, Exhibition Level, Hall C Lobby)
Open during registration hours
Found items will be kept at SPIE Cashier in the Registration area during the meeting and available only during registration hours. At the end of the meeting, all found items will be turned over to the National Harbor Security.

Food and beverage services

Concessions: Exhibition Hall E

Tuesday and Wednesday 11:00 AM - 2:00 PM
Thursday 11:00 AM - 1:30 PM


Complimentary Coffee

Sunday 1:00 PM - 4:00 PM National Harbor 2
Monday 7:30 AM - 4:00 PM Potomac Foyer
Tuesday and Wednesday 7:30 AM - 9:30 AM Potomac Foyer
Tuesday and Wednesday 10:00 AM - 4:00 PM Exhibition Hall
Thursday 7:30 AM - 9:30 AM Potomac Foyer
Thursday 10:00 AM - 2:00 PM Exhibition Hall
Thursday 2:00 PM - 4:00 PM Potomac Foyer

Coffee breaks sponsored by: