Exhibitor logistics

Current information for your successful exhibition
Exhibitor logistics

Information to prepare for the Photonics Europe exhibition

On this page you will find deadlines, tools, helpful links, and more to help with your planning for a successful event. You'll find official contact information, official contractor information, policies, and more. 

Jump to:


Palais de la Musique et des Congrès
Place de Bordeaux, 67082
Strasbourg, France
Visit venue website

Tue. 5 April | 10.00–17.00
Wed. 6 April | 10.00–16.00

Exhibit icon Browse exhibitors Browse exhibitors ...
Floorplan icon View floorplan View floorplan ...
Vaccine icon Vaccination requirement Vaccination requirement ...

Dates and times

Payment dates

Payment dates
Contracted charges paid in full 6 November 2021
5% late fee added to unpaid invoices 7 November 2021
Cancellation due to default payment 6 December 2021
Full refund of cancellation/space reduction 6 October 2021
Forfeit deposit; refund excess for cancellation/space reduction 7 October–5 December 2021
No refund for cancellation/space reduction 5 December 2021

Manage your show through the exhibitor dashboard

Update your show listings and register your staff

Attendees make plans for which Photonics Europe booth to visit

Official contractors for this exhibition

SPIE does not rent or sell attendee lists from our events. Any offer for an attendee/email list from an SPIE event is a scam.

All of these offers (example below) are fraudulent no matter how official they look. Do not fall for any offer of attendee lists! Protect your bottom line by remaining vigilant and reporting spam.

example of scam email

Read complete warning: Exercise due diligence when approached by vendors not endorsed by SPIE.

Strasbourg Events/Service Exposants
Tel: +33 (0)3 88 37 21 77
Tel: +33 (0)3 88 37 21 55
E-Mail: exposants@strasbourg-events.com

Details coming soon

Strasbourg Events/Service Exposants
Tel: +33 (0)3 88 37 21 77
Tel: +33 (0)3 88 37 21 55
E-Mail: exposants@strasbourg-events.com

Steps and information to prepare for onsite

Make sure your staff are set for a busy week

Register your exhibit staff
Register and pick up your badges onsite.


Reserve housing
Book your housing in the SPIE block at reduced rates.


Visa invitation letter request
Need an invitation letter to obtain a travel visa? Apply now.


Download the SPIE Conference App
Organize your week. Browse exhibitors and the programme.


SPIE event policies

Information about moving in and moving out

Hours of operation
Registration hours, set-up and dismantle hours.


Move in schedule
Freight delivery hours and map

Move out schedule (links to come)
Container delivery and map


Marshalling yard
Truck delivery location and hours.

Promote your presence with these free resources

Download e-postcard
Customizable. Copy/paste into Outlook and send to your customers.


Email and web resources 
Customizable. Add to your email signature, website, other marketing collateral.


Download event logo
Add the logo to your signature.


Social media tips
View our tip sheet for promoting your participation on social media.

Extend your presence with high-visibility sponsorships and ads

Showcase your product on the Exhibition floor.

Many opportunities to reach your target audience.  View the Sponsorship contract PDF

Online and print options. View pricing and options.

Exhibition management

Amanda Summers
Exhibitions, SPIE Europe
+44 (0)29 2089 4747


Service contractor and audio visual
Strasbourg Events/Service Exposants
Tel: +33 (0)3 88 37 21 77
Tel: +33 (0)3 88 37 21 55
E-Mail: exposants@strasbourg-events.com