SPIE Photonics Europe exhibitor logistics

Current information for your successful exhibition
Exhibitor logistics

Information to prepare for the Photonics Europe exhibition

On this page you will find deadlines, tools, helpful links, and more to help with your planning for a successful event. You'll find official contact information, official contractor information, policies, and more. 

Jump to: Exhibitor dashboard | Plan your space | Scam warning | Official contractors | Prepare for your onsite experience | Promote your presence at the show


Palais de la Musique et des Congrès
Place de Bordeaux, 67082
Strasbourg, France

Tue. 9 April | 10.00–17.00
Wed. 10 April | 10.00–16.00

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Important dates and deadlines

Update exhibitor listing Open
Request visa invitation letter Open
Reserve hotel accomodation Open
Order booth furniture and utilities - exhibitor service manual

Open December

Submit certificate of insurance Open 
Ship to advance warehouse Open
Register booth staff Open January

Payment dates

Payment dates
Contracted charges paid in full 11 November 2023
5% late fee added to unpaid invoices 12 November 2023
Cancellation due to default payment 11 December 2023
Full refund of cancellation/space reduction 10 October 2023
Forfeit deposit; refund excess for cancellation/space reduction 10 October–10 December 2023
No refund for cancellation/space reduction 10 December 2023

Manage your show through the exhibitor dashboard

Update your show listings and register your staff

Attendees make plans for which Photonics Europe booth to visit

Plan your space and order services

Photonics Europe exhibitor shows his product to an interested researcher

Official contractors for this exhibition

Read complete warning: Exercise due diligence when approached by vendors not endorsed by SPIE.

Strasbourg Events/Service Exposants
Tel: +33 (0)3 88 37 21 77
Tel: +33 (0)3 88 37 21 55
E-Mail: exposants@strasbourg-events.com

Details coming soon.

Steps and information to prepare for onsite

Make sure your staff are set for a busy week

Register your exhibit staff
Register and pick up your badges onsite.


Reserve housing
Book your housing in the SPIE block at reduced rates.


Visa invitation letter request
Need an invitation letter to obtain a travel visa? Apply now.


Download the SPIE Conference App
Organize your week. Browse exhibitors and the programme.


SPIE event policies

Information about moving in and moving out

Hours of operation
Registration hours, set-up and dismantle hours.


Move in schedule (Details to come)
Freight delivery hours and map

Move out schedule (Details to come)
Container delivery and map


Marshalling yard (Details to come)
Truck delivery location and hours.

Promote your presence with these free resources

Download e-postcard
Customizable. Copy/paste into Outlook and send to your customers.


Email and web resources
Customizable. Add to your email signature, website, other marketing collateral.


Download event logo
Add the logo to your signature.


Social media tips
View our tip sheet for promoting your participation on social media.

Extend your presence with high-visibility sponsorships and ads

Showcase your product on the Exhibition floor.

Many opportunities to reach your target audience.  View the Sponsorship contract PDF

Online and print options. View pricing and options. 2024 Media Kit available soon.

Exhibition management

Amanda Summers
Exhibitions, SPIE Europe
+44 (0)29 2089 4747