Instructions on preparing your slides for presentation and publication are below. Oral speakers will attend the conference and present live to an audience. After your live presentation is finished, SPIE will publish the in-person recording of your talk (slide capture with audio, no camera footage of speaker). Your presentation recording will be published and archived in the conference proceedings on the SPIE Digital Library.
|Post-deadline submissions will be considered and are encouraged||Submit your abstract|
|Registration opens||8 January 2024|
|Authors notified and programme posts online||22 January 2024|
|Submission system opens for manuscripts and poster videos/PDFs*||5 February 2024|
|Manuscripts due||20 March 2024|
*Contact author or speaker must register prior to uploading
Create your slide presentation
The most successful presentation slides are graphically rich presentations of your research that both highlight the main points and fill in the most interesting details.
Your presentation slides should include:
The session computer will have the standard font sets as well as PowerPoint. Please refrain from using custom or purchased fonts, as these will not be available and may impact how your presentation looks.
The meeting will be utilizing 16:9 aspect ratio projectors (widescreen) in all rooms. To utilize the full screen, you should create your presentation in widescreen format. The standard 4:3 format will work but it will not fill the entire screen when in presentation mode.
As a precaution, bring all media files with to the meeting, even though you’ve embedded them in your slide presentation. While we can help with many aspects of your talk on-site, we can’t “fix” a missing media file.
Presentation file types
All file types are accepted except LibreOffice, and there are no file size restrictions. Keynote presentations will need to be exported as .pdf files. The computer has the following software installed.
In PowerPoint, save your file as a .pptx. Do not use .ppt, .pps, or other formats, as this will affect your file’s ability to open correctly.
Upload your slide presentation
It is recommended that presenters upload their slide presentation before going to their conference room. There will not be an option to use your own device. Should you require assistance with uploading or presenting, technicians will be available. Always bring a back-up copy of your slide presentation and media files with you to your session onsite.
There are two options to upload your slide presentation:
1. Upload in advance (recommended)
Advance upload deadline: 11:59pm on Friday, April 5th
2. Upload onsite at the event
Bring your presentation file on a USB device to the Speaker Ready Room at least two hours before the session start time to check your slides and save it to the computer in the session room.
Present in person
Audiovisual equipment in meeting rooms
Publication of your presentation