Chair and committee information for SPIE Medical Imaging

A guide to successful chair and committee participation
Chairs and committee members of SPIE Medical Imaging

Thank you for your leadership

The responsibilities of being conference chair, program committee member, or session chair are crucial to the success of SPIE events, and it is you, our incredible volunteers, who are the true engine of the Society. On behalf of the Board of Directors and the entire staff of SPIE, thank you for volunteering your time and for your dedication—we truly could not do this without you.

Below you'll find information specific for each of these roles. All volunteer leadership roles with SPIE are tasked with furthering and promoting a culture of inclusion and pushing diversity of ideas. If you have any questions or concerns at any point along the way, please don't hesitate to contact your conference program coordinator.

Conference timelines and deadlines


Course proposals for education program due from Chairs 1 August 2022
Abstracts due 10 August 2022
Program due from Chairs 19 September 2022
Registration opens 24 October 2022
Authors notified and program posts online 31 October 2022
Applications open for RFW and conference awards 1 November 2022
Applications close for RFW and conference awards 12 December 2022
Submission system opens for manuscripts and poster PDFs* 19 December 2022
Conference Chair award selection due 9 January 2023
Symposium Chair RFW award first-place and runner-up selections due 30 January 2023
Poster PDFs due for spie.org preview and publication 25 January 2023
Manuscripts due 1 February 2023
All award applicants notified of application status 2 February 2023
Advance upload deadline for oral presentation slides** 17 February 2023
Manuscript reviews due from Chairs 10 March 2023

*Contact author or speaker must register prior to uploading
**After this date slides must be uploaded onsite at Speaker Check-In

Resources for sharing your conference with your network


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This document shares ideas to promote your conference to your networks via social media and email.

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Use these dynamic images to promote the call for papers and registration of your conference.

SPIE Medical Imaging participants gather as they discuss getting the word out to their networks

Important resources for conference chairs


Program committee member responsibilities


  • Give technical input to the conference chairs as needed
  • Assist conference chairs in publicizing the conference and soliciting abstracts
  • Suggest speakers to be invited
  • Participate in the presentation abstract and manuscript review process (as assigned by the conference chairs)
  • Introduce/organize specific conference sessions
  • Serve as session chair as requested by conference chairs

Program committee members who are essentially inactive will be rotated off after two or three successive occasions exhibiting negligible involvement, in the interests of efficiency and to make space for new committee members.

Session chair responsibilities


For information on how to prepare for and chair a session see the guidelines on chairing a session

  • Session chairs help to ensure that the conference runs smoothly
  • Session chairs will introduce the session topic, speakers, maintain the schedule, and be prepared for the unexpected
  • If a speaker fails to appear, the session chair will fill the open time with a standby paper, discussion topics, question and answer session, or an open discussion.
  • After the session, session chairs will submit the session report via the SPIE mobile app (or emailing SessionReports@spie.org), or by returning the printed Session Report Form to the Chair Services Desk or Speaker Check-In Desk.
  • Represent SPIE in a professional and ethical manner; be familiar with SPIE code of conduct and anti-harassment policy
  • Report unethical or inappropriate behavior: http://www.spie.ethicspoint.com

If you have any questions or need more information, please contact your Conference Program Coordinator.