Please read the following information to facilitate the successful preparation and submission of your work. These guidelines include best practices for manuscript submission for the SPIE Digital Library, as well as for multimedia files for publication.
|Abstracts due||16 June 2023|
|Authors notified and program posts online||31 July 2023|
|Registration opens||July 2023|
|Submission system opens for manuscripts and poster PDFs*||19 August 2023|
|Poster PDFs due for spie.org preview and publication||19 Sept. 2023|
|Manuscripts due||4 October 2023|
|Advance upload deadline for oral presentation slides**||17 October 2023|
*Contact author or speaker must register prior to uploading
**After this date slides must be uploaded onsite
Format your manuscript
LENGTH: Publish a 4-page minimum in Proceedings of SPIE in the SPIE Digital Library.
MS Word Template - US Letter
MS Word Template - A4
View and Download Sample Manuscripts in PDF Format
The text of these samples detail SPIE's format preferences.
Style files are available to authors who are preparing manuscripts with LaTeX here:
You can also use the Overleaf authoring tool.
The SPIE Proceedings template is now available in the Overleaf authoring tool. Originally developed to simplify LaTeX authorship, this free online tool has numerous benefits, including:
The SPIE Proceedings template can be found on Overleaf, along with helpful LaTeX tutorials and a free introductory course for authors who are new to Overleaf and LaTeX.
Submit your manuscript
Add multimedia files
You may associate a video or audio file with your research paper to better communicate your paper's main points. A video or animation, published online with your manuscript, can show how data changes over time, conveying more to your audience than is possible through a static paper alone.
Create a representative screenshot for each video or audio file and place them in your paper as you would a regular figure.
Your multimedia files will be submitted through the SPIE manuscript submission wizard along with your manuscript.
Please do not submit a draft of your paper with the intent of later submitting a revised final version. If you are under pressure to submit your paper, but need more time, please contact your SPIE proceedings coordinator and ask if an extension is possible.
Manuscripts will be officially published within 6 weeks after the event in the SPIE Digital Library.
If a revision to your manuscript is requested, either by SPIE staff or by the conference chair, you will have three business days to submit your revision. To submit a revision, sign in to your account at http://SPIE.org/myaccount and click on the name of the meeting. Then, select the, "Submit Manuscript Revision" link for your paper.
Manuscript submission is expected and strongly encouraged. SPIE strives to ensure that the published proceedings accurately and completely reflect the program content.
Yes. A "Transfer of Copyright" should be completed and returned to SPIE when you submit your manuscript, or as soon as possible thereafter. Submitting the online form through your account at http://spie.org/myaccount is preferred, but you may download and email the PDF version if necessary. The copyright agreement protects both SPIE and authors/employers and specifies rights for both parties with respect to publication and reuse of the material.
SPIE publication policy permits manuscripts based partly or entirely on scientific content previously reported in SPIE Proceedings to be submitted to an SPIE journal. In most cases, it is anticipated that the journal submission will be a substantively expanded and revised manuscript relative to the proceedings paper to fully satisfy the standards of significance, originality, and presentation quality that may result in acceptance through the journal peer review process. For more information: https://www.spiedigitallibrary.org/proceedings-to-journals
Disclosure: If a manuscript (or portion of a manuscript) was previously published in a conference proceedings or is under consideration for publication in a proceedings, this information must be disclosed when the manuscript is submitted to an SPIE journal. Authors should also reference or acknowledge the prior proceedings paper within the submitted journal article.
SPIE partners with relevant scientific databases to enable researchers to find Proceedings of SPIE. They are indexed in Web of Science, Scopus, Ei Compendex, Inspec, Google Scholar, Astrophysical Data System (ADS), CrossRef, and other scholarly indexes, and are widely accessible to leading research organizations, conference attendees, and individual researchers.
SPIE guidelines for ethical publishing:
ChatGPT and AI tools authorship policy:
Policy regarding use of the Lena image: