On this page you will find deadlines, tools, helpful links, and more to help with your planning for a successful event. You'll find official contact information, official contractor information, policies, and more.
North Ave, Marston Green
Birmingham B40 1NT, UK
Wednesday 7 December
10:00 AM–5:00 PM
Thursday 8 December
10:00 AM–4:00 PM
|Important dates and deadlines|
|Update exhibitor listing||Open|
|Request visa invitation letter||Open|
|Order booth furniture and utilities - exhibitor service manual||Open|
|Submit certificate of insurance||Open|
|Submit your Risk Assessment Method Statement (RAMS)||Open|
|NEC Site Rules
Review the NEC Site Rules and make sure that you comply with safety regulations.
|Ship to advance warehouse||Open|
|Register booth staff||Open|
|Contracted charges paid in full||10 July 2022|
|5% late fee added to unpaid invoices||11 July 2022|
|Cancellation due to default payment||9 August 2022|
|Full refund of cancellation/space reduction||8 June 2022|
|Forfeit deposit; refund excess for cancellation/space reduction||9 June–8 August 2022|
|No refund for cancellation/space reduction||9 August 2022|
Make sure your staff are set for a busy week
Register your exhibit staff
Register and pick up your badges onsite.
Book your housing in the SPIE block at reduced rates.
Visa invitation letter request
Need an invitation letter to obtain a travel visa? Apply now.
Download the SPIE Conference App
Organize your week. Browse exhibitors and the program.
Information about moving in and moving out
Hours of operation
Registration hours, setup, and dismantle hours
Online freight delivery booking system (available now)
Unloading of exhibitor freight will take place at the back of Hall 11. A time slot must be booked in advance via the NEC's voyage control stystem. Follow the steps below:
Parking and traffic
Review Exhibitor Handy Tips for parking and traffic at the NEC.
Online and print options
Customizable. Copy/paste into Outlook and send to your customers.
Email and web resources
Customizable. Add to your email signature, website, other marketing collateral.
Download event logos
For your print and digital promotions.
Social media tips
View our tip sheet for promoting your participation on social media.
Exhibitions, SPIE Europe
+44 (0)29 2089 4747
Anna Valley Head Office:
2a Kinex Plane Tree Crescent,
Tel: +44 (0) 7901 394465