Exhibitor logistics for SPIE Photonex

Exhibitors at SPIE Photonex

Information to prepare for the exhibition

On this page you will find deadlines, tools, helpful links, and more to help with your planning for a successful event. You'll find official contact information, official contractor information, policies, and more.

Jump to:

North Ave, Marston Green
Birmingham B40 1NT, UK

Wednesday 7 December
10:00 AM–5:00 PM
Thursday 8 December
10:00 AM–4:00 PM

Browse exhibitors Browse exhibitors ...
View the floorplan View floorplan View floorplan ...
Important dates and deadlines
Update exhibitor listing Open
Request visa invitation letter Open
Reserve housing Open
Order booth furniture and utilities - exhibitor service manual Open
Submit certificate of insurance Open
Submit your Risk Assessment Method Statement (RAMS) Open
NEC Site Rules 
Review the NEC Site Rules and make sure that you comply with safety regulations.
Ship to advance warehouse Open
Register booth staff Open



Payment dates
Contracted charges paid in full 10 July 2022
5% late fee added to unpaid invoices 11 July 2022
Cancellation due to default payment 9 August 2022
Full refund of cancellation/space reduction 8 June 2022
Forfeit deposit; refund excess for cancellation/space reduction 9 June–8 August 2022
No refund for cancellation/space reduction 9 August 2022

Manage your show through the exhibitor dashboard

Update your show listings and register your staff

Attendee interacting with exhibitor

Official contractors for this exhibition

Read complete warning: Exercise due diligence when approached by vendors not endorsed by SPIE.


Suite 2 Fosse House, East Anton Court, Andover, Hampshire, SP10 5RG
tel: 01264 365550 | mob: 07880 790098 | fax: 01264 365626 web: www.showlite.co.uk

See all official contractors

Steps and information to prepare for onsite

Make sure your staff are set for a busy week

Register your exhibit staff
Register and pick up your badges onsite.


Reserve housing
Book your housing in the SPIE block at reduced rates.


Visa invitation letter request
Need an invitation letter to obtain a travel visa? Apply now.


Download the SPIE Conference App
Organize your week. Browse exhibitors and the program.


SPIE event policies

Information about moving in and moving out

Hours of operation
Registration hours, setup, and dismantle hours


Online freight delivery booking system (available now)
Unloading of exhibitor freight will take place at the back of Hall 11. A time slot must be booked in advance via the NEC's voyage control stystem. Follow the steps below:

1. Access via Chrome or Microsoft Edge the voyage control system.
2. Download the Basic End-User Guide and follow instructions to book your time slot.


Parking and traffic
Review Exhibitor Handy Tips for parking and traffic at the NEC.


Promote your presence at the exhibition

Online and print options


Download e-postcard
Customizable. Copy/paste into Outlook and send to your customers.


Email and web resources
Customizable. Add to your email signature, website, other marketing collateral.


Download event logos
For your print and digital promotions.


Social media tips
View our tip sheet for promoting your participation on social media.


Exhibition Management

Amanda Summers
Exhibitions, SPIE Europe
+44 (0)29 2089 4747

Service Contractor

Suite 2 Fosse House, East Anton Court, Andover, Hampshire, SP10 5RG
tel: 01264 365550
mob: 07880 790098
fax: 01264 365626
web: www.showlite.co.uk
email: JAbraham@showlite.co.uk

Audio Visual

Anna Valley Head Office:
2a Kinex Plane Tree Crescent,
TW13 7AL
Tel: +44 (0) 7901 394465
Email: michael.hughes@annavalley.co.uk