Exhibitor logistics for SPIE Photonex

Exhibitors at SPIE Photonex

Information to prepare for the exhibition

On this page you will find deadlines, tools, helpful links, and more to help with your planning for a successful event. You'll find official contact information, official contractor information, policies, and more.

Exhibition Way
Glasgow G3 8YW, UK

Wednesday 25 October
10:00 –17:00
Thursday 26 October
10:00 –16:00

Important dates and deadlines
Update exhibitor listing Open
Request visa invitation letter Open
Reserve housing Open
Order booth furniture and utilities - exhibitor service manual Available in July
Submit certificate of insurance Due 25 Sept. 2023
Submit your Risk Assessment Method Statement (RAMS) Due 25 Sept. 2023
Ship to advance warehouse TBA
Register booth staff TBA



Payment dates
Contracted charges paid in full 28 May 2023
5% late fee added to unpaid invoices 29 May 2023
Cancellation due to default payment 27 June 2023
Full refund of cancellation/space reduction less a $500
administrative fee
26 April 2023
Forfeit deposit; refund excess for cancellation/space reduction 27 April–26 June 2023
No refund for cancellation/space reduction 27 June 2023

Manage your show through the exhibitor dashboard

Update your show listings and register your staff

Attendee interacting with exhibitor

Plan your space and order services

  • Download the exhibitor manual -
  • Available July 2023
  • Download services checklist and deadlines
    Tables | Shell Stand
Attendees visiting booths on the exhibition floor

Official contractors for this exhibition

SPIE does not rent or sell attendee lists from our events. Any offer for an attendee/email list from an SPIE event is a scam.

All of these offers (example below) are fraudulent no matter how official they look. Do not fall for any offer of attendee lists! Protect your bottom line by remaining vigilant and reporting spam.

example of scam email

Read complete warning: Exercise due diligence when approached by vendors not endorsed by SPIE.


Suite 2 Fosse House, East Anton Court, Andover, Hampshire, SP10 5RG
tel: 01264 365550 | mob: 07880 790098 | fax: 01264 365626
web: www.showlite.co.uk

Steps and information to prepare for onsite

Make sure your staff are set for a busy week

Register your exhibit staff
Register and pick up your badges onsite.

Reserve housing
Book your housing in the SPIE block at reduced rates.

Visa invitation letter request
Need an invitation letter to obtain a travel visa? Apply now.

Download the SPIE Conference App
Organize your week. Browse exhibitors and the program.

SPIE event policies

Information about moving in and moving out (Available soon)

Scottish Event Campus (SEC)

Hours of operation
Registration hours, setup, and dismantle hours

Move-in schedule

Handy tips - parking and traffic

Move-out schedule

Marshalling yard
Truck delivery location and hours


Tools to help you promote your presence at the exhibition

Free resources to help with your outreach

Download e-postcard (Available soon)
Customizable. Copy/paste into Outlook and send to your customers.


Email and web resources (Available soon)
Customizable. Add to your email signature, website, other marketing collateral.


Download event logos
For your print and digital promotions.


Social media tips
View our tip sheet for promoting your participation on social media.

Extend your presence with high-visibility sponsorships and ads

May opportunities to reach your target audience


Online and print options


Exhibition Management

Amanda Summers
Exhibitions, SPIE Europe
+44 (0)29 2089 4747

Service Contractor

Suite 2 Fosse House, East Anton Court, Andover, Hampshire, SP10 5RG
tel: 01264 365550
mob: 07880 790098
fax: 01264 365626
web: www.showlite.co.uk
email: JAbraham@showlite.co.uk