30 - 31 October 2024
Manchester, United Kingdom

Exhibitor logistics for SPIE Photonex

Exhibitors at SPIE Photonex

Information to prepare for the exhibition

On this page you will find deadlines, tools, helpful links, and more to help with your planning for a successful event. You'll find official contact information, official contractor information, policies, and more.

Jump to: Exhibitor dashboard | Plan your space | Scam warning | Official contractors | Prepare for your onsite experience | Promote your presence at the show | Lead retrieval

Manchester Central Convention Complex
Windmill St, Manchester M2 3GX, UK

Wednesday 30 October | 10.00-17.00 Thursday 31 October | 10.00-16.00

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Important dates and deadlines
Update exhibitor listing Open
Request visa invitation letter Open
Reserve your hotel accomodation Open
Order booth furniture and utilities - exhibitor service manual Available July
Submit certificate of insurance Due 30 September
Ship to advance warehouse Open
View booth staff roster Open



Payment dates
Contracted charges paid in full 3 June 2024
5% late fee added to unpaid invoices 4 Jun 2024
Cancellation due to default payment *less a £390 admin fee 3 July 2024
Full refund of cancellation/space reduction 2 May 2024
Forfeit deposit; refund excess for cancellation/space reduction 3 May - 2 July 2024
No refund for cancellation/space reduction 3 July 2024

Manage your show through the exhibitor dashboard

Update your show listings and register your staff

Attendee interacting with exhibitor

Plan your space and order services

Attendees visiting booths on the exhibition floor

Official contractors for this exhibition

Read complete warning: Exercise due diligence when approached by vendors not endorsed by SPIE.

Service Contractor
Full Circle Events & Exhibitions Ltd.
Tel: +44 (0)161 393 3949
E-Mail: EEHub@fullcircleeventsltd.co.uk

Shipping and Material Handling
DSV Solutions
Gt House, 25-27 Blackwell Drive Braintree, Essex, CM7 2PU
Contact: Ricky Straw
Tel: 44 (0)7808 242467
E-mail: ricky.straw@dsv.com

Steps and information to prepare for onsite

Register your exhibit staff | Opens in July

Register and pick up your badges onsite.

Reserve housing

Book your hotel accommodation in the SPIE block at reduced rates.

Visa invitation letter request

Need an invitation letter to obtain a travel visa? Apply now.

Download the SPIE Conference App

Organize your week. Browse exhibitors and the program.

SPIE exhibition policies

Exhibitor contract terms, conditions, and policies

SPIE event policies

Information about moving in and moving out

Move in and move out schedule | to come

Tools to help you promote your presence at the exhibition

Free resources to help with your outreach

Download e-postcard | To come

Customisable. Copy/paste into Outlook and send to your customers.

Email and web resources | To come

Customisable. Add to your email signature, website, other marketing collateral.

Download event logos

For your print and digital promotions.

Social media tips

View our tip sheet for promoting your participation on social media.

Extend your presence with high-visibility sponsorships and ads


May opportunities to reach your target audience


Online and print options


Exhibition Management

Amanda Summers
Exhibitions, SPIE Europe
+44 (0)29 2089 4747


Tables: One table, two chairs, carpet, waste basket, and company ID sign included. Utilities not included.

Shell Stands: Hard walls, lighting, company ID sign, electricity, carpet, and wastebasket included. Additional utilities and furnishings not included.

Raw Space: Utilities and booth furnishings not included. Exhibitors are required to carpet exhibit space.

Offerings may differ per event, please refer to the Display Rules & Regulations specific to your event (available on the Exhibitor Logistics page).

Non-author technical pass(es), online Exhibitor listing, a basic company listing in the optics.org buyers guide, discounted housing when booking in the block, and other promotional opportunities and sponsorships.

See the Exhibition Display Guidelines for rules and regulations of your exhibit space. For further assistance, contact exhibitions@spie.org.

  • Exhibit space contract fee
  • Exhibit space furnishings, signs, promotional collateral, giveaways, etc.
  • Additional labour to assist setting up and dismantling exhibit space
  • Electrical, internet, cleaning, or AV equipment
  • Shipping, material handling fees, and empty container storage fee
  • Staff expenses: hotel accommodations, travel, etc.

  • Order in advance – order furnishings, carpet, utilities, etc., before the discount deadline dates.
  • Shipping – consolidate shipments and ship to the advance warehouse before the deadline.
  • Hotels – book your accommodations in the SPIE Hotels Block under ‘Attend’ on the event website.

  • Order in advance – order furnishings, carpet, utilities, etc., before the discount deadline dates.
  • Shipping – consolidate shipments and ship to the advance warehouse before the deadline.
  • Hotels – book your accommodations in the SPIE Hotels Block under ‘Attend’ on the event website.

The preferred method is to ship your freight to the Advance Warehouse. Refer to the Exhibitor Manual Freight and Shipping section for shipping labels, costs, and deadlines.

If shipping direct to show site, freight is only accepted during exhibitor move-in and may incur additional fees. Please refer to the Exhibitor Manual for move-in dates and times.

Yes. If you order raw space and wish to install/dismantle your exhibit display, please contact your Exhibition Manager to discuss set-up and dismantling logistics.

Yes. If you wish to deliver your own stand material, please contact the Exhibition Manager to discuss logistics in relation to the venue.

SPIE’s approved freight provider offers discounted shipment rates and a material handling service. Refer to the Exhibitor Manual for material handling forms and rates.

Exhibitors are not allowed to begin pack-up prior to the close of the show.

All attendees, including booth staff, must register themselves via the event registration page. Exhibitor Liaisons can assign technical passes to booth staff in the Exhibitor Dashboard.

Do not leave valuables unattended, including laptops. Event security is provided for the venue, but you and your staff are responsible for any valuables left in your exhibit space.

Available Sponsorship & Promotional opportunities are listed on the Exhibitor Logistics page. Please contact spiesales@spie.org for sponsorship details.

You may download, view, and email your invoice in the Exhibitor Dashboard. Login to the Exhibitor Dashboard, find the related event, and click on Review Exhibitor Invoice. Credit card payments can be made in the Exhibitor Dashboard or at https://spie.org/payment. SPIE accepts credit card, cheque, and wire transfers. A 2.5% processing fee is incurred for credit card payments.

Liability insurance is required to exhibit at all SPIE events. Log in to the Exhibitor Dashboard to upload your certificate of liability insurance.

Contracted exhibitors are allowed to share their exhibit space with co-exhibitors. A co-exhibitor application form and payment is required for each co-exhibiting company. To request a co-exhibitor form, contact spiesales@spie.org.