7 - 10 October 2024
San Ramon, California, US

Poster presentation instructions

Create a successful poster for presentation and publication
Poster presentation in action at the Laser Damage conference

Preparing your poster

Poster presenters will interact with conference participants in three ways:

  • Attend and present a printed poster at the meeting (each poster presenter must bring a printed version of their poster)
  • Attend and give a two-minute presentation during the poster slam session
  • Upload a poster PDF for publication. Poster PDFs will be available for on-demand viewing in the online program during the conference and will be published and archived after the meeting in the conference proceedings on the SPIE Digital Library.

Instructions on preparing your poster presentation and publishing your poster PDF are below.

Important dates


Abstracts due 24 April 2024
National Ignition Facility Tour – waitlist sign-up deadline 12 July 2024
Laser Damage Competition – samples due 1 June 2024
Registration opens June 2024
Authors notified and program posts online 1 July 2024
Submission system opens for manuscripts and poster PDFs* 5 August 2024
Poster PDFs due for spie.org preview and publication 11 September 2024
Advance upload deadline for oral presentation slides** 4 October 2024
Manuscripts due 30 October 2024

*Contact author or speaker must register prior to uploading.

**After this date slides must be uploaded onsite at Speaker Check-In

Step-by-step guide to a successful in-person poster presentation


Create and print your poster

The most successful posters are graphically rich presentations of your research that highlight and summarize the main points, with the poster presenter filling in the details in person at the session. The least effective poster format is an enlarged copy of your manuscript.

Your poster should include:

  • The paper title and all authors at the top of the poster
  • A brief introduction, goals, experimental detail, conclusions, and references; presented in a logical and clear sequence
  • Explanations for each graph, picture, and table

Size, fonts, and color

  • The maximum poster size is 44” x 44” (112cm x 112cm). View the SPIE Poster template
  • Use easily read type. Suggested minimum font sizes:
    • Title: 36 point type
    • List of authors: 25 point type
    • Body copy should be double-spaced text: 15 point type
  • Choose your colors to provide strong contrast and avoid pairing red and green elements to assist those with red-green color blindness

Print a high-resolution copy of your poster to present onsite (size must not exceed 44" x 44" [112 cm x 112 cm])


Create and submit your poster PDF

Poster presentations can be created in a number of software applications but must be exported to PDF format to submit for publication in the conference proceedings in the SPIE Digital Library. The PDF file size must be less than 100 MB. Avoid uploading multiple versions of your poster PDF. When you finish creating your PDF, check the following:

  • Is your poster PDF saved with the .pdf file extension?
  • Is your file size less than 100 MB?
  • Do all your graphs, pictures, and tables include explanations?
  • Is your text color and size easy to read on screen?
  • Did you include references?

Submit your poster PDF

Your poster PDF must be received by the deadline, approximately 3 weeks before the meeting. After the submission system opens for presentations and manuscripts, using any web browser, visit https://spie.org/myaccount and sign into your account.

  • From the account dashboard, look under "Submission and Review System" and click on the symposium link
  • Scroll down until you find your paper
  • Click on the upload poster file link to submit your poster PDF and follow the steps to upload your .pdf file

NOTE: The contact author or speaker must be registered before uploading. Only the contact author can submit the poster PDF. The contact author can assign a coauthor as the contact author via the submission system or by sending a request to authorhelp@spie.org (include your paper number in the message).


Set up your poster in person

  • Bring your high-resolution printed poster with you to the meeting (size must not exceed 44" x 44" [112 cm x 112 cm])
  • Check the individual conference program to find your poster session location and timing
  • Set up your printed poster at least one hour before your session start time on the day you are scheduled to present
  • Paper numbers will be placed on the poster boards in numerical order
  • Find your paper number and put up your printed poster in the designated space
  • Push pins, tape, or Velcro will be provided to hang your poster

Upload your poster slam presentation

All presenters must upload their slide presentation in advance: either before the meeting, or directly to the presentation computer in the conference room. There will not be an option to use your own device. Should you require assistance with uploading or presenting, technicians will be available to assist. Always bring a back-up copy of your slide presentation and media files with you to your session onsite.

Include first name, last name, and paper number in your file name.

There are two options to upload your slide presentation:

1. Upload in advance

Upload slides

Advance upload deadline: 11:59 PM Pacific Time on Friday 4 October 2024. 

2. Upload onsite

Bring your USB device at least two hours before your session begins, and load it directly on the presentation computer.


Present your research in the poster slam session

  • Poster presenters will prepare a brief (two-minute) preview of their research with a maximum of three slides to be presented during the poster slam session
  • Poster slams will happen 30 minutes prior to each poster session

Present your poster in person

  • Each poster presenter is responsible for printing their poster and bringing it to the meeting. SPIE does not print the posters
  • Each poster must have a unique presenter; one person may not present more than one poster
  • Poster presenters are required to stand by the poster during the scheduled duration of the poster session to answer questions from attendees
  • Presenters who have not placed their poster(s) on their assigned board at least 60 minutes prior to the start of the poster session, and attend to it for the duration of the poster session, will be considered a "no show," and their manuscript and poster PDF will not be published in the proceedings on the SPIE Digital Library
  • Presenters must remove their printed posters immediately after the poster session
  • SPIE assumes no responsibility for the printed posters and will not save posters left hanging after the end of the session.

Publication of your poster

  • SPIE will publish and archive all poster PDFs along with the manuscript in the conference proceedings in the SPIE Digital Library
  • To qualify for publication, poster PDFs must be received by the advertised due dates, and the printed poster must be presented at the meeting
  • SPIE retains rights to distribute and market the published poster PDF; the presenter retains copyright of all presented content

Questions?


Contact your Program Coordinator (listed in your SPIE.org account)