7 - 10 April 2025
Prague, Czech Republic

Onsite services for SPIE Optics + Optoelectronics

Information on services to help you navigate the onsite conference experience in Prague

Onsite services information

This is where attendees can find details about registration, speaker check-in, poster presentations, and other helpful information needed to navigate onsite in Prague.

View the details below.

Attendees enjoying the onsite experience at SPIE Optics + Optoelectronics

Badge pick-up and registration hours

Conference + Exhibition Registration - Location: Clarion Hotel, Conference Floor Foyer
Sunday 23 April 15:00 - 17:00
Monday 24 April 07:45 - 17:00
Tuesday 25 April 07:45 - 17:00
Wednesday 26 April 08:00 - 17:00
Thursday 27 April 08:00 - 16:00


Download the Final Programme and Exhibition Guide PDF. For the most up-to-date schedule, use the SPIE Conference and Exhibition App.

Exhibition-only visitor registration is complimentary, but you still must register. For either exhibition or conference registration visit: Registration information

Helpful information while onsite

In this section

SPIE Cashier

Registration Area. Open during registration hours.

Registration payments

If you are planning to register onsite, please do so at the “Need to Register” laptop station.

    • Your credit card payment will be processed during registration.
    • If you wish to pay with cash or check, you will be directed to the Cashier once you have completed registration for final payment.

If you have already registered and wish to add a course, workshop, or special event, you may do this online by signing into your SPIE account.

Receipt and Certificate of Participation

Preregistered attendees who need an SPIE-stamped receipt or attendees who need a Certificate of Participation may obtain those at the Cashier.

Badge Corrections

Badge corrections can be made at the Cashier. Please mark your badge with your changes before approaching the counter.

Refund information

There is a €50 ($50 US) service charge for processing refunds. Requests for refunds must be received by 13 April 2023; all registration fees will be forfeited after this date. Membership dues, SPIE Digital Library subscriptions, or Special Events purchased are not refundable.

U.S. Government Credit Cards

U.S. Government credit card users: have your purchasing officer contact the credit card company and get prior authorization before attempting to register. Advise your purchasing agent that SPIE is considered a 5968 company for authorization purposes.

SPIE Member, SPIE student Member, and Student Pricing

• SPIE Members receive conference registration discounts. Discounts are applied at the time of registration.
• Student registration rates are available only to undergraduate and graduate students who are enrolled full-time and have not yet received their Ph.D. Post-docs may not register as students. A student ID number or proof of student status is required with your registration.

Speaker Check-in and Preview Station 

Location:  TBD
Monday - Thursday 08:00 - 17:00


Speakers are not able to present using their own devices. All conference rooms are equipped with a computer workstation, projector, screen, lapel microphone, and laser pointer. All presenters are requested to come to their conference room during the breaks with their memory devices or laptops to confirm their presentation display settings.

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SPIE will record the audio plus screen content of all presentations; Recordings will be published on the SPIE Digital Libary.

Wireless internet  

Complimentary wireless internet access will be available; connection speed depends on the number of users. Please read the SPIE Wireless Service Policy.

Login details and password are available at the Registration Desk.

SPIE Conference and Exhibition App 

This useful tool allows you to search and browse the programme, special events, participants, exhibitors, and more.  It is free and available for iPhone and Android phones. If you don't already have it, you can download the SPIE app here.  

Luggage and coat check 

Location: next to the SPIE Registration Desk. Open during Registration Hours.

Complimentary luggage, package, and coat storage are available. Please note opening hours.

Child Care Services  

This listing by SPIE does not imply an endorsement or recommendation of these services. They are provided on an “information only” basis for your further analysis and decision. Other services may be available.

To book childcare services, please contact the Event Partners Registration Office at support@conference.cz

Did you know SPIE offers Family Care Grants to SPIE members? For more information on deadlines and how to apply check the details here

Fénix Shopping Centre amenities and services

The adjacent shopping Fénix Shopping centre has a multitude of shops as well as services such as restaurants, parking, Children's corner, self-delivery services, banks, ATMs, a post office and a copy centre. For further information, see: https://www.ncfenix.cz/obchody (open in Chrome and use English Translation extension).

Mother's Room  

Location: Please request a key from the Registration Desk

The Mothers' Room is a lockable room intended for nursing mothers. There is no storage, running water, or refrigeration available in this space.

Quiet Room  

Location: Please request key from Registration Desk

The Quiet Room is intended for silent meditation, reflection, and prayer. No mobile devices or computer use is allowed, and no food nor beverages are allowed.

Lost and Found

Location: SPIE Cashier

Found items will be kept at the SPIE Cashier in the Registration area during the meeting and available only during registration hours. At the Clarion Hotel security services.

Urgent message line 

Messages for attendees can be left by calling the Clarion Hotel and Congress Centre and asking for the Events Partners Conference and Registration Desk. Message will be taken during registration hours Monday – Thursday. It is the attendees’ responsibility to check the message board on a regular basis.

Coffee breaks

Complimentary Coffee - Location: Conference Foyer 
Monday - Thursday 07:00 - 16:00

Food and refreshment for purchase

Location: Food Court adjacent to Hotel

There are several food outlets in the food court in the adjacent shopping Fénix shopping centre.

Covid testing

The nearest COVID testing facility is at Harfa shopping gallery.
Českomoravská 2420/15a
Tel contact: (+420) 605 900 785
No reservation needed.
Opened daily (except Saturdays) 9:00-17:00 CET