Instructions on preparing your slides for presentation and publication are below. Oral speakers will attend the conference and present live to an audience. After your live presentation is finished, SPIE will publish the in-person recording of your talk (slide capture with audio, no camera footage of speaker). Your presentation recording will be published and archived in the conference proceedings on the SPIE Digital Library.
Create your slide presentation
The most successful presentation slides are graphically rich presentations of your research that both highlight the main points and fill in the most interesting details.
Your presentation slides should include:
Fonts
The session computer will have the standard font sets included in Mac OSX, Windows 10, as well as PowerPoint and Keynote. Please refrain from using custom or purchased fonts, as these will not be available and may impact how your presentation looks.
Aspect ratio
The meeting will be utilizing 16:9 aspect ratio projectors (widescreen) in all rooms. To utilize the full screen, you should create your presentation in widescreen format. The standard 4:3 format will work but it will not fill the entire screen when in presentation mode.
Media files
As a precaution, bring all media files with to the meeting, even though you’ve embedded them in your slide presentation. While we can help with many aspects of your talk on-site, we can’t “fix” a missing media file.
Presentation file types
We accept all file types except LibreOffice, and there are no file size restrictions. The session computer will run both Mac and Windows files natively. The computer has the following software installed.
In PowerPoint, save your file as a .pptx. Do not use .ppt, .pps, or other formats, as this will affect your file’s ability to open correctly.
Upload your slide presentation
All in-person presentations are handled by our onsite presentation management system. All presenters must upload their slide presentation before going to their conference room. There will not be an option to use your own device. Should you require assistance with uploading or presenting, technicians will be available. Always bring a back-up copy of your slide presentation and media files with you to your session onsite.
Upload onsite at the Speaker Ready Room
Preview and test presentation onsite at Speaker Ready Room
Present in person
Audiovisual equipment in meeting rooms
Publication of your presentation
Abstract submissions | 1 March 2023 |
Author notifications | 12 April 2023 |
Manuscripts due | 7 June 2023 |
Create your video
The most successful presentation videos are well narrated, graphically rich presentations of your research that both highlight the main points and fill in the most interesting details. The least effective presentation video is a simple reading of your slides or manuscript.
Suggested presentation video duration is:
Click here to see an example of a presentation video.
Your slides will need to have audio narration embedded, and then you will need to export the presentation as an MPEG-4 (.mp4) file. SPIE can only accept the .mp4 format - other formats will not be supported. Presentation video files should be no larger than 2GB.
Your presentation video should include:
To record your audio:
Review your video
Submit your video
What happens next?
Further resources
You may find the following resources helpful as you develop your video: