On this page you will find deadlines, tools, helpful links, and more to help with your planning for a successful event. You'll find official contact information, official contractor information, policies, and more.
On this page, jump to: Exhibitor dashboard | Plan your space | Scam warning | Official contractors | Prepare for your onsite experience | Promote your presence at the show
Pacifico Yokohama North
1-1-1, Minato Mirai, Nishi-ku,
Yokohama 220-0012, Japan
Tuesday 18 July | 10:00—17:00
Wednesday 19 July | 10:00—17:00
Thursday 20 July | 10:00—14:00
| Important dates and deadlines | |
| Update exhibitor listing | Open |
| Request visa invitation letter | Open |
| Reserve housing | 10 May 2024 |
| Order booth furniture and utilities, via the Exhibitor Service Manual | 26 April 2024 |
| Ship to advance warehouse, shipping instructions | 14 May 2024 |
| Register booth staff (online registration closes for exhibitors) |
14 June 2024 |
| Payment dates | |
| Contracted charges paid in full | 19 January 2024 |
| 5% late fee added to unpaid invoices | 20 January 2024 |
| Cancellation due to default payment | 18 February 2024 |
| Full refund of cancellation/space reduction* | 18 December 2023 |
| Forfeit deposit; refund excess for cancellation/space reduction | 19 December 2023–17 February 2024 |
| No refund for cancellation/space reduction | 17 February 2024 |
*less a $500 administrative fee
New this year for SPIE Astronomical Telescopes + Instrumentation: SPIE will provide lead retrieval services to all exhibitors at no additional charge to your exhibit space. We're excited to share this valuable service through the SPIE Conference App. No set-up time required. The app makes it easy and convenient to capture leads all week, even outside the exhibit floor!
IMPORTANT
Be sure to open the SPIE Conference App and confirm you have the leads tab showing before arriving onsite. It is necessary to use the same account used to register for the event. If you do not have the leads tab, email exhibitions@spie.org for assistance.
SPIE does not rent or sell attendee lists from our events. Any offer for an attendee/email list from an SPIE event is a scam.
All of these offers (example below) are fraudulent no matter how official they look. Do not fall for any offer of attendee lists! Protect your bottom line by remaining vigilant and reporting spam.
Read complete warning: Exercise due diligence when approached by vendors not endorsed by SPIE.
Tohgashi Co., Ltd.
spiejapan@tohgashi.co.jp
SPIE Lead Retrieval
+1 360 676 3290
exhibitions@spie.org
Tohgashi Co., Ltd.
spiejapan@tohgashi.co.jp
Make sure your staff are set for a busy week
Register your exhibit staff
Now open: preregister your team and pick up your badges onsite in June.
Reserve housing
Book your housing in the SPIE block at reduced rates.
Visa invitation letter request
Need an invitation letter to obtain a travel visa? Request one here.
Download the SPIE Conference App
Make sure your whole team has the app that lets you plan your conference schedule, locate key exhibitors and product demonstrations, connect with prospects, and more.
Exhibitor contract terms, conditions, and policies
SPIE event policies
Review our full list of policies to understand everything you need to know about participating in an SPIE event.
Hours of operation (pdf)
Download PDF for full information about registration hours, set-up and dismantle hours, and regulations.
Download e-postcard
Customizable. Copy and paste into Outlook and send to your customers.
Email and web resources
Customizable. Add to your email signature, website, and other marketing collateral.
Download event logos
For your print and digital promotions.
Social media tips
View our tip sheet for promoting your participation on social media.
Explore the many opportunities to reach your target audience. See Become a Sponsor page for more information.
Find online and print options to reach your target audience.
Buffy Fox, CEM, Senior Exhibitions Manager
+1 360 685 5524
buffyf@spie.org
