Onsite Services

Find information about how to navigate the onsite conference experience in Yokohama, Japan

Onsite services information

This is where attendees can find details about registration, speaker check-in, poster presentations, and other helpful information needed to navigate onsite. View details below.

Attendees at SPIE Photonics for Quantum

Badge pick up and registration hours


Pacifico Yokohama, North, Foyer (1F)

Saturday  15 June 16:00 – 19:30
Sunday  16 June 07:00 – 17:00
Monday  17 June 07:30 – 17:00
Tuesday  18 June 07:30 – 17:00
Wednesday 19 June 07:30 – 17:00
Thursday  20 June 07:30 – 17:00
Friday  21 June 07:45 – 17:00

Helpful information while at the event


SPIE Cashier

Pacifico Yokohama, North, Foyer (1F)
Location: registration area

Open during registration hours.


Registration payments

If you are planning to register onsite, please do so at the “Need to Register” laptop station.

    • Your credit card payment will be processed during registration.
    • If you wish to pay with cash or check, you will be directed to the Cashier once you have completed registration for final payment.

If you have already registered and wish to add a course, workshop, or special event, you may do this online by signing into your SPIE account.


Receipt and Certificate of Attendance

Preregistered attendees who need an SPIE-stamped receipt or attendees who need a Certificate of Attendance may obtain those at the Cashier.


Badge Corrections

Badge corrections can be made at the Cashier. Please mark your badge with your changes before approaching the counter.

Speaker Check-in and Preview Station

Location: North

Open during Registration hours.

All speakers must stop at Speaker Check-in to upload and preview their slide presentation files at least two hours before their scheduled session or the day before if you present in the first session. Speakers are not able to present using their own devices. All conference rooms have a laptop, projector, screen, lapel microphone, and laser pointer.


Internet access

Complimentary wireless internet access provided in lobbies on the conference room level and in the exhibition hall. Instructions will be posted onsite.


SPIE Conference and Exhibition App

This useful tool allows you to search and browse the program, special events, participants, exhibitors, courses, and more. It is free and available for iPhone and Android phones. Build your personalized schedule and sync with the online MySchedule tool. Download the app

Our SPIE App developer will be onsite and available to answer any questions at on its use or navigation and how to get the best user experience. We welcome your feedback. Please check in at the registration area for developer location.

SPIE Course Materials

Location: North, Foyer (1F)
Open during registration hours. 
Browse course offerings or learn more about SPIE courses available in portable formats such as online and customized, in-company courses.

Luggage Check

Location: North, Foyer (1F) Registration Desk

Thursday and Friday, open during registration hours.

Coin lockers are available all week in Foyer (1F), near registration.


Childare space and SPIE Family Care Grant

Location: Community Lounge

Use the designated Kid Zone for attendees who want to use it as a childcare space. Local childcare service can be arranged through JOYSUPPO (recommend using Google Chrome browser for language translation). To submit an inquiry for childcare services, complete the inquiry form.

SPIE believes that individuals with significant caregiving responsibilities should have an equal opportunity to share their research and participate in conferences and symposia. Apply for an SPIE Family Care Grant


Business Centre and Information Desk

Locations: 
North 2F (Self Service)
Exhibition Hall 2F
Kinko on-demand solution provider which operates on a national basis can help to print leaflets, business cards additionally on site. 
For more information and hours please visit their website.

Nursing Room

Location: North, Foyer (1F)

The Nursing Room is a lockable room intended for nursing mothers.


Prayer Room

Location: North, Foyer (1F)

The Prayer Room is intended for silent meditation, reflection, and prayer. No mobile devices or computer use is allowed, and no food nor beverages are allowed.


Gender inclusive restroom

Location: North, Foyer (1F)

See map onsite for location.


Urgent message line

An urgent message line is available during registration hours: +1-360-927-6411

Lost and Found

Location: Location: North, Foyer (1F), Cashier

Open during registration hours. 

Found items will be kept at SPIE Cashier in the Registration area during the meeting and available only during registration hours. At the end of the meeting, all found items will be turned over to the Pacifico Yokohama Security: +81-45-221-2155.


Food and beverage services

Complimentary coffee daily: 7:00 AM - 4:00 PM

Beverage breaks will be near conference rooms and within the Exhibit halls when open.

Vending mechines located in the Foyer (1F).


Restaurant and city information

Please find out more local information under the MORE tab within the SPIE Conference and Exhibition App.