SPIE Student Chapter overview
SPIE Student Chapters play a critical role in fostering future leaders in the fields of optics and photonics. Through engagement in an SPIE Student Chapter, students are provided opportunities to strengthen leadership, communication, and networking skills for career advancement. Collaborating with colleagues, forming partnerships with industries, and performing outreach in the community provide for a very rewarding Student Member experience.
With more than 340 student chapters in 50 countries and 20,000 SPIE Members worldwide, students have access to an ever-expanding network of scientists and engineers who can serve as resources, references, and collaborators. SPIE helps provide the structure and programs for chapters to better prepare students for a successful career.
Our staff stands ready to assist you with your activities and engagements. If you have questions, please email Student Services at email@example.com.
The purpose of the SPIE Student Chapter is to connect students interested in optics and photonics and prepare them for successful and diverse careers in the fields. A student chapter provides students the opportunity:
Chapter activities and events shall be open for all students at the university and will be relevant to many fields of study. Through its organized efforts in study, research, discussion, and networking, the chapter shall promote the discipline of optical science and engineering; disseminate knowledge of the field of optical engineering; and further the professional development of students.
The chapter will acquaint the student body with the ideas, purposes, and objectives of SPIE and will be recognized by and subject to the regulations of the university/college student association (or other appropriate office) as an official on-campus organization.
Educational institution requirements
The educational institution must have at least one of the following:
As well as:
Even if the above educational institution, membership, and applicant requirements are met, the formation of a chapter is not guaranteed. There may be reasons as to why an SPIE Student Chapter may not be a good fit. These reasons often include lack of previous member engagement with SPIE and/or lack of research specific to furthering optics and photonics technologies or applications.
Stage 1 - SPIE Optics + Photonics 2023 application opens on 1 December 2022 and is due 15 February 2023.
Stage 2 - SPIE Optics + Photonics 2023 additional application deadline of 1 April 2023.
Good standing requirements
SPIE Student Chapters must maintain good standing status to receive activity funding. Requirements include:
Chapter officer elections
After elections have been held, submit an online Officer Update form.
Duties of SPIE Student Chapter officers
Officers should work throughout the year to compile the annual report and submit it by the 1 December due date. During the month of October, the Student Chapter Annual Report and Activity Grant Application will open on the SPIE application platform SMapply. One chapter officer will need to log in and complete the annual report. If the chapter is also seeking activity grant funding, this is the time that it will be requested.
Bulk Membership form
If a Student Chapter has 10 or more students that are interested in joining or renewing and payment will be paid by one credit card or bank wire, a bulk Membership renewal form is available. After completing the form, please send it to firstname.lastname@example.org.
The Society Student Conference Support Program offers a limited number of travel grants (airfare/lodging) and conference registration fee waivers to SPIE Student Members who are planning to present, or attend certain SPIE conferences.
SPIE defines a student as someone engaged in full-time studies, who has not yet attained their terminal degree. Post-docs are not eligible for Student Membership and discounts but are encouraged to join SPIE as Early Career Members.
When renewing online you must make sure to also select your student chapter affiliation from a drop-down menu. If a specific chapter is not selected, your chapter membership will not be renewed. Contact email@example.com to fix this problem. Please note, it will take at least 24 hours before your name appears on your SPIE Student Chapter website roster.
US chapters looking to open a bank account must complete and submit IRS Form SS-4 directly to the Internal Revenue Service (IRS) to receive their EIN. On an annual basis, US chapters need to file the 990-N tax form. This form is very short, but if not filed for three consecutive years, the organization will automatically lose its tax-exempt status.
Some chapters may prefer to conduct bulk Memberships instead of individual Membership renewals in order to pay for all Memberships at once using one payment method. This is an option for all chapters who wish to pay for 10 or more Memberships. In order to do this, please complete our bulk Membership renewal form. You may also include new Members on this form, so long as all fields are completed. Once completed, please send the form to firstname.lastname@example.org. We will review the information and send an invoice for payment.
Individual chapter logos should be used to promote events that are run or sponsored by the chapter. Chapters can use their logo as they see fit to create their identity. If the chapter sponsors events that they did not organize and/or run, then the logo should only be used to identify the chapter as a sponsor. Sponsorship may involve monetary funding, donated supplies, or volunteering time.
It depends. The GIF logos provided by SPIE are small in size (180x50px) but have transparent backgrounds, making them ideal for websites with colored backgrounds. The provided JPG logo is larger (500x160px) but has a white background. For other sizes, we recommend scaling the three color (RGB) EPS file and then saving it as a JPG or GIF.
EPS files were created using Illustrator 11.0 while GIFs and JPGs were created with Photoshop 7.0.
Generally, chapters are asked not to use the SPIE Corporate logo except to specifically identify the organization. Events organized by SPIE Student Chapters require enormous amounts of time and dedication. These new logos were designed to increase the visibility of our chapters while giving proper credit where it is due.
SPIE wants to help your chapter stay active. Every year, each chapter in good standing is eligible to apply for up to $1,750 in funding to conduct chapter activities via the Student Chapter Annual Report and Activity Grant Application, which is due on 1 December each year.
This is a competitive grant process wherein chapters must demonstrate a need for the amount requested in the application and the final funding amounts will be decided based on the quality of the report, quality of the funding request, and number of student members affiliated to the chapter. Approved applications submitted by 1 December will be paid out by the following March.
Your SPIE Student Chapter is directly responsible for reimbursing the lecturer.