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Student Author Travel Grants

The Society offers a small number of supplemental travel grants to eligible and selected student authors who plan to present and publish an accepted paper at an SPIE meeting.

What does this grant cover?
Each grant is intended to partially reimburse travel expenses (airfare, ground transportation, and/or hotel). Meals and the conference registration fee are not eligible for reimbursement. Grants typically range from $250-$500 USD per domestic traveler and $300-$750 USD per international traveler, but may be less.

Who is eligible?

  • You must be a full-time student author in a high school, undergraduate, or graduate program, who will present your accepted paper at an SPIE conference and submit your manuscript to be published in the Proceedings of SPIE.
  • You must submit your complete application and a letter of recommendation from your advisor or department head by the deadline.

Who is NOT eligible?

  • Postdoctoral students (students who have completed their PhD, ScD, or MD program) are NOT eligible.
  • If you have received an SPIE Student Author Travel Grant or MKS Instruments (formerly Newport) Research Excellence Travel Award for any SPIE meeting within the last 18 months, you are NOT eligible.
  • If you have received an SPIE Officer Travel Grant this year, or within the last 18 months, you are NOT eligible.

How do I apply?
Applications open after we notify authors of acceptance and placement in the conference program. If you are eligible to apply, locate the corresponding meeting below, click on the application link, and complete your application by the deadline. Late or incomplete applications will not be considered.

SPIE Meeting Application Link Deadline
Photonics West 2020 OPEN 4-Nov-19
Medical Imaging 2020 Opening 14-Oct 9-Dec-19
Advanced Lithography 2020 Opening 21-Oct 16-Dec-19
Photonics Europe 2020 Opening 10-Dec 27-Jan-20
Smart Structures + Nondestructive Evaluation 2020 Opening 20-Dec 17-Feb-20
Defense + Commercial Sensing 2020 Opening 20-Dec 17-Feb-20

How are grant applicants judged?
Applicants are judged on financial need and merit.

When are grant applicants notified?
Grant applicants will be notified approximately 3 weeks after the application deadline.

How are grant recipients reimbursed?
Grant recipients must collect and submit a copy of their travel receipts for reimbursement within 30 days of the meeting. Reimbursements will be made by check after the meeting. Reimbursements will not exceed the total amount of the submitted receipts or grant.

Questions about the SPIE Student Author Travel Grant?
Contact the SPIE Conference Program Coordinator

SPIE is incorporated in the state of California, USA, and abides by U.S. laws that may restrict cash awards to residents of some countries. To qualify for an award, students and institutions must be eligible to receive funds under U.S. federal guidelines.