Information for authors and presenters

Information for authors, chairs and committees: instructions, deadlines, and tips

Preparing your abstract

On this page find links to instructions, important dates, and other information for a successful conference experience for presenters and chairs.

More details coming in the weeks ahead. Call for papers opens soon.

An attendee prepares their presentation for SPIE Smart Structures

Why present and publish your work as part of SPIE Smart Structures?

Here's how submitting an abstract puts a spotlight on your work:

  • Your participation in the conference gains you international visibility
  • Your research becomes a part of the world's permanent scientific record
  • Your work will be indexed in all relevant scientific databases*

Make sure that your research gets timely publication in the SPIE Digital Library.

*SPIE partners with relevant scientific databases to ensure visibility for your research, including Astrophysical Data System (ADS), Ei Compendex, CrossRef, Google Scholar, Inspec, Scopus, and Web of Science Conference Proceedings Citation Index.

It is important to start preparation of your presentation and manuscript early. Please be sure to carefully review the important dates and deadlines and read emails that you receive from SPIE. We are glad that you are interested in being a part of this dynamic program. We are here to support you in this journey from conference presentation to publication. 

Important dates

Abstracts due 14 September 2022
Registration opens November 2022
Author notified and program posts online 21 November 2022
Submission system opens for manuscripts and poster PDFs* 9 January 2023
Post-deadline abstracts due
23 January 2023
Poster PDFs due for preview and publication 15 February 2023
Manuscripts due 22 February 2023
Advance upload deadline for oral presentation slides** 10 March 2023

*Contact author or speaker must register prior to uploading
**After this date slides must be uploaded onsite at Speaker Check-in

Information for chairs and committee members

Steps to run a successful conference

Find full instructions, timelines, and information for chairs at Smart Structures NDE.


Find tips and tricks for promoting your conference to your networks via social media and email.

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