16 - 19 September 2024
Edinburgh, United Kingdom

SPIE Sensors + Imaging exhibitor logistics

Current information for your successful exhibition
Attendees visit exhibitor booths

Information to prepare for the Sensors + Imaging 2024 exhibition

On this page you will find deadlines, tools, helpful links, and more to help with your planning for a successful event. You'll find official contact information, official contractor information, policies, and more.

Jump to: Exhibitor dashboard | Plan your space | Scam warning | Official contractors | Prepare for your onsite experience | Promote your presence at the show

Edinburgh International Conference Centre
The Exchange
Edinburgh, EH3 8EE

Browse exhibitors


Exhibitor list for SPIE Sensors + Imaging Browse exhibitors Browse exhibitors ...
Floor plan for SPIE Sensors +Imaging View floor plan View floor plan ...

Exhibition dates and times

Tuesday 17 September 10.00 - 17.00
Wednesday 18 September 10.00 - 16.00

Important dates and deadlines

Update exhibitor listing Open
Request visa invitation letter Open
Reserve accommodation Available June
Order booth furniture and utilities via exhibitor service manual Now available
Submit certificate of insurance Open
Ship to advance warehouse: Freight order form Open
View booth staff roster Available June

Payment dates

Contracted charges paid in full 21 April 2024
5% late fee added to unpaid invoices 22 April 2024
Cancellation due to default payment 21 May 2024
Full refund of cancellation/space reduction* 20 March 2024
Forfeit deposit; refund excess for cancellation/space reduction 21 March – 20 May 2024
No refund for cancellation/space reduction After 20 May 2024

*less a £390 administrative fee.

Review and submit required health and safety documentation. Documents must be completed and submitted prior to exhibiting.

Health and Safety (PDF)

Review this documentation to ensure you are adhering to all health and safety requirements and prepare your staff for onsite. 

No Significant Risk Declaration Form (PDF)

Sign and return this form , one signature per exhibiting company.

Exhibitor Induction (PDF)

Circulate site induction to your exhibit staff. Sign and return to the Health and Safety representative.

Contractor Induction (PDF)

For exhibitors who are employing outside contractors to deliver materials or dress their stand.

Laser Safety Form (PDF)

Manage your show through the Exhibitor Dashboard

Exhibitor listing and booth staff registration

Exhibitor uses the online dashboard to prepare for the Sensors + Imaging Exhibition

Official contractors for this exhibition

Read complete warning: Exercise due diligence when approached by vendors not endorsed by SPIE.

Furniture and Audio Visual
Cameron Events
Adam Cameron
Tel: +44 (0)141 637 0368
E-Mail: adam.cameron@wearecameron.com

Lead Retrieval
SPIE Lead Retrieval
Tel: +1 360 676 3290
E-Mail: exhibitions@spie.org

Catering, Cleaning, Internet, Parking and Security
Event Planning Department
E-mail: events@eicc.co.uk

Service Contractor

Full Circle Events & Exhibitions Ltd.
Tel: +44 (0)161 393 3949
E-Mail: EEHub@fullcircleeventsltd.co.uk

Shipping and Material Handling
DSV Solutions
Gt House, 25-27 Blackwell Drive Braintree,
Essex, CM7 2PU
Contact: Ricky Straw
Tel: 44 (0)7808 242467
E-mail: ricky.straw@dsv.com

Steps and information to prepare for onsite

Make sure your staff are set for a busy week

Register your exhibit staff | available in June
Register and pick up your badges onsite.


Reserve housing | available in June
Book your housing in the SPIE block at reduced rates.


Visa invitation letter request
Need an invitation letter to obtain a travel visa? Apply now.


Download the SPIE Conference App
Organize your week. Browse exhibitors and the programme.

SPIE exhibition policies
Exhibitor contract terms, conditions, and policies.

SPIE event policies

Information about moving in and moving out

Hours of operation
Registration hours, set-up and dismantle hours. Download PDF
Move-in and move-out schedule
Freight delivery hours and map Download PDF

Promote your presence with these free resources

Download e-postcard | to post soon
Customisable. Copy/paste into Outlook and send to your customers.


Email and web resources
Customisable. Add to your email signature, website, other marketing collateral.


Download event logo
Add the logo to your signature.


Social media tips
View our tip sheet for promoting your participation on social media.

Extend your presence with high-visibility sponsorships and ads

Showcase your product on the exhibition floor. Fee required. Sign in to your exhibitor dashboard to reserve time for your demo.

Many opportunities to reach your target audience. Learn more

Online and print options. View pricing and options.

Exhibition management

Amanda Summers
Exhibitions, SPIE Europe
+44 (0)29 2089 4747


Service Contractor

cubicworx GmbH
cubicworx Congress Team
Tel: +49 (0)351 40752255
Fax: +49 (0)351 40752266


RAI Amsterdam
Tel: +31(0) 62892 9823
Contact: Angela Schouten
Email: a.schouten@rai.nl