Onsite services for SPIE Sensors + Imaging

Information on services to help you navigate the onsite conference experience in Berlin, Germany

Onsite services information

This is where attendees can find details about registration, speaker check-in, poster presentations, and other helpful information needed to navigate onsite.

Onsite registration and badge pick-up hours

Conference + Exhibition Registration - Rotunda 
Sunday 4 September 15:00 - 18:00
Monday 5 September 07:30 - 17:00
Tuesday 6 September 08:00 - 17:00
Wednesday 7 September 08:30 - 16:00

Download the Final Programme and Exhibition Guide PDF.
For the most up-to-date schedule, use the SPIE Conference and Exhibition App.

Exhibition-only visitor registration is complimentary, but you still must register. For either exhibition or conference registration visit: Registration information

Helpful information while onsite

SPIE Cashier

Registration Area. Open during registration hours.

Registration payments

If you are paying by cash or check as part of your onsite registration, and wish to add a special event requiring payment, or have questions regarding your registration, visit the SPIE Cashier.

Receipt and Certificate of Attendance

Preregistered attendees who did not receive a receipt, or attendees who need a Certificate of Attendance may obtain those from the SPIE Cashier.

Badge corrections

Badge corrections can be made at the Badge Corrections station. Please have your badge removed from the badge holder and marked with your changes before approaching the counter.

Refund Information

There is a €50 ($50 US) service charge for processing refunds. Requests for refunds must be received by 25 August 2022; all registration fees will be forfeited after this date. Membership dues, SPIE Digital Library subscriptions or Special Events purchased are not refundable.

U.S. Government Credit Cards

U.S. Government credit card users: have your purchasing officer contact the credit card company and get prior authorization before attempting to register. Advise your purchasing agent that SPIE is considered a 5968 company for authorization purposes.

Press registration

• For credentialed press and media representatives only; see our press registration page for SPIE policy.

• Please email contact information, title, and organization to media@spie.org.

SPIE Member, SPIE student Member + Student Pricing

• SPIE Members receive conference registration discounts. Discounts are applied at the time of registration.
• Student registration rates are available only to undergraduate and graduate students who are enrolled full time and have not yet received their Ph.D. Post-docs may not register as students. A student ID number or proof of student status is required with your registration.

Speaker Preview Station 

Room Lyon
Monday through Wednesday 07:00 - 17:00

All conference rooms have a computer workstation, projector, screen, lapel microphone, and laser pointer.

All presenters are requested to come to Speaker Preview with their memory devices or laptops to confirm their presentation display settings and upload their presentation.

Poster setup instructions  

ESTREL Room Foyer
Tuesday Poster Session: 5:30 PM - 7:00 PM

Poster Setup: Tuesday 10:00 AM - 5:00 PM

Each poster presenter is provided a space 0.98 wide x 1.30m high in which to display a summary of the paper (The board will accommodate AO size poster in portrait orientation.) Poster presenters will stand by their posters to answer questions.

Poster presenters who are not set up at the beginning of the session will be considered a “no show” and their manuscript will not be published.

Posters must be removed at the end of the poster session since the poster boards will then be removed and the remaining posters discarded. SPIE assumes no responsibility for posters left up after the end of the poster session.

Wireless Internet  

Complimentary wireless access is available; instructions will be posted onsite.

SPIE Conference and Exhibition App 

This useful tool allows you to search and browse the programme, special events, participants, exhibitors, and more.  It is free and available for iPhone and Android phones. If you don't already have it, you can download the SPIE app here.  

Business Centre 

There is no business centre at the venue, but the ESTREL has a facility to print boarding passes in the Foyer. All other services can be obtained from a nearby Copyshop, “Copycania”, based in Innstrasse 31, 12045 Berlin.

SPIE luggage and coat check 

Near the registration desk 
Monday through Wednesday 08:00 - 18:00

Luggage, package, and coat storage at 1 EU per piece are available. Please note hours; no late pickup available.

Urgent Message Line 

An urgent message line is available during registration hours: +44 29 2089 4747

Food and beverage services

Coffee Breaks
Complimentary coffee will be available throughout the day, In addition, coffee breaks are scheduled at 10:00 and 15:00 hrs. Check individual conference listings for exact locations.

Food and refreshments for purchase
Convention Hall I C
Hot and cold snacks, hot entrees, deli sandwiches, salads, and pastries are available for purchase. Cash and credit cards accepted. The ESTREL Hotel Main Foyer also offers a number of restaurants.