• Photonics West
    Highlights: Photos & More
    BiOS
    LASE
    OPTO
    AR, VR, MR
    Brain
    Translational Research
    3D Printing
    Photonics West Exhibition
    Photonics West Sponsors
    BiOS Expo
    BiOS Expo Sponsors
    Industry Events
    Courses
    Incident Reporting
    SPIE Event Policies
    For Authors and Presenters
    Submission Guidelines
    Oral Presentation Guidelines
    Poster Presentation Guidelines
    For Chairs and Committees
    For Photonics West Exhibitors
    For BiOS Expo Exhibitors
The Moscone Center
San Francisco, California, United States
1 - 6 February 2020
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Submission Guidelines

Presentation Guidelines for SPIE Photonics West

Present your research at SPIE Photonics West
Follow these instructions to develop a successful abstract and accompanying manuscript for the conference and for publication in the Proceedings of SPIE in the SPIE Digital Library.

Abstracts Due
24 July 2019

Author Notification
30 September 2019

How to submit an abstract

1. Browse the conference program and select one conference that most closely matches the topics in your abstract. You may submit your abstract to only one conference.
2. Click "Submit an Abstract" from within the conference you've chosen, and you'll be prompted to sign in to your spie.org account to complete the submission wizard.
BIOS  ›
 Call for Papers PDF
LASE  ›
 Call for Papers PDF
OPTO ›
 Call for Papers PDF
3. If your submission is related to an application track, indicate the appropriate track when prompted during the submission process. 
Translational ›
 Call for Papers PDF
Brain ›
 Call for Papers PDF
3D Printing ›

What you will need to submit

A completed electronic submission should include the following:

1. Title
2. Author(s)' information
3. 250-word abstract for technical review
4. 100-word summary for the program
5. 2-3 page extended summary for technical review (select conferences; if summaries are required, this is indicated in the individual conference Call for Papers)
6. Keywords used in search for your paper (optional)
7. Your decision on publishing your presentation recording to the SPIE Digital Library (slide capture and audio)
8. Some conferences may indicate additional requirements in the Call for Papers (for example: instructions for competing for awards)

Note: Only original material should be submitted. Commercial papers, papers with no new research/development content, and papers with proprietary restrictions will not be accepted for presentation. 

Submission agreement

Presenting authors, including keynote, invited, oral, and poster presenters, agree to the following conditions by submitting an abstract:

1. Pay the author registration fee
2. Attend the meeting
3. Present at the scheduled time
4. Publish my manuscript in the SPIE Digital Library
6 page manuscript minimum for LASE & OPTO; 4 page minimum for BiOS; 20 page maximum
5. Obtain funding for registration fees, travel, and accommodations, independent of SPIE, through their sponsoring organizations
6. Ensure that all clearances, including government and company clearance, have been obtained to present and publish. If you are a DoD contractor in the USA, allow at least 60 days for clearance.

Important dates

Abstracts Deadline for Advance Program 24 July 2019
Author Notification for Advance Program* 30 September 2019
On-site Manuscripts Due (OE115, OE131-OE133)
18 December 2019

Manuscripts Due (All conferences except OE115, OE131-OE133) 8 January 2020

 *Official notifications will be sent via e-mail to Contact Authors of accepted presentations. 
 
 Submission Questions? Contact your SPIE Conference Program Coordinator.

Review and program placement

To ensure a high-quality conference, all submissions will be assessed by the Conference Chair/Editor for technical merit and suitability of content.
Conference Chair/Editors reserve the right to reject for presentation any paper that does not meet content or presentation expectations.
Final placement in an oral or poster session is subject to the Chairs' discretion.

Publication of Proceedings in the SPIE Digital Library

Conference Chair/Editors may require manuscript revision before approving publication and reserve the right to reject for publication any paper that does not meet acceptable standards for a scientific publication.
Conference Chair/Editors' decisions on whether to allow publication of a manuscript is final.
Authors must be authorized to transfer copyright of the manuscript to SPIE, or provide a suitable publication license.
Only papers presented at the conference and received according to publication guidelines and timelines will be published in the conference Proceedings of SPIE in the SPIE Digital Library.
Oral presentations are recorded, capturing the slides synced with the presenter's audio. Only those with author permission will be published in the SPIE Digital Library.
SPIE partners with relevant scientific databases to enable researchers to find the papers in the Proceedings of SPIE easily. The databases that abstract and index these papers include Astrophysical Data System (ADS), Ei Compendex, CrossRef, Google Scholar, Inspec, Scopus, and Web of Science Conference Proceedings Citation Index.
More publication information available on the SPIE Digital Library.

Contact information

For questions about your presentation, submitting an abstract post-deadline, or the meeting, contact your Conference Program Coordinator.

For questions about your manuscript, contact AuthorHelp@spie.org.