The Moscone Center
San Francisco, California, United States
1 - 6 February 2020
Search Open Calls:    go

Abstract Submission Guidelines for Authors and Presenters

Presentation Guidelines for SPIE Photonics West

Present your research at SPIE Photonics West
Follow these instructions to develop a successful abstract and accompanying manuscript for the conference and for publication in the Proceedings of SPIE in the SPIE Digital Library.

Abstracts Due
24 July 2019

Acceptance Notification
30 September 2019

How to submit an abstract

Browse the conference program and select the conference(s) that most closely matches the topics of the research you wish to present. Important: each abstract may be submitted to one conference only.
Click "Submit an Abstract" from within the conference you've chosen, and you'll be prompted to sign in to your account to complete the submission wizard.
 Call for Papers PDF
 Call for Papers PDF
 Call for Papers PDF
If your submission is related to an application track, indicate the appropriate track when prompted during the submission process. 
Translational ›
 Call for Papers PDF
Brain ›
 Call for Papers PDF
3D Printing ›

What you will need to submit

Author(s) information
250-word abstract for technical review
100-word summary for the program
Keywords used in search for your paper (optional)
Your decision on publishing your presentation recording to the SPIE Digital Library (slide capture and audio)
Check the individual conference Call for Papers for additional requirements (for example, some conferences require 2- to 3-page extended summary for technical review, or have instructions for competing for awards)

Note: Only original material should be submitted. Commercial papers, papers with no new research/development content, and papers with proprietary restrictions will not be accepted for presentation. 

Submission agreement

Presenting authors, including keynote, invited, oral, and poster presenters, agree to the following conditions by submitting an abstract:

Register and pay the author registration fee
Attend the meeting
Present at the scheduled time
Publish their manuscript in the SPIE Digital Library
6-page manuscript minimum for LASE and OPTO; 4-page minimum for BiOS; 20-page maximum
Obtain funding for registration fees, travel, and accommodations, independent of SPIE, through their sponsoring organizations
Ensure that all clearances, including government and company clearance, have been obtained to present and publish. If you are a DoD contractor in the USA, allow at least 60 days for clearance.

Important dates

Abstracts Submission Deadline 24 July 2019
Acceptance Notification Sent to Contact Author 30 September 2019
Manuscripts Due for Conferences OE115 and OE131-OE133 18 December 2019
Manuscripts Due for All Conferences except OE115 and OE131-OE133 8 January 2020

Review and program placement

To ensure a high-quality conference, all submissions will be assessed by the Conference Chair/Editor for technical merit and suitability of content.
Conference Chairs/Editors reserve the right to reject for presentation any paper that does not meet content or presentation expectations.
Final placement in an oral or poster session is subject to Chairs discretion.

Publication of Proceedings in the SPIE Digital Library

Conference Chairs/Editors may require manuscript revision before approving publication and reserve the right to reject for publication any paper that does not meet acceptable standards for a scientific publication.
Conference Chair/Editor decisions on whether to allow publication of a manuscript are final.
Authors must be authorized to transfer copyright of the manuscript to SPIE, or provide a suitable publication license.

Only papers presented at the conference and received according to publication guidelines and timelines will be published in the conference Proceedings of SPIE in the SPIE Digital Library.
Oral presentations are recorded, and presentation slides are synced with the presenter's audio. Only those presentations with author permission will be published in the SPIE Digital Library.

SPIE partners with relevant scientific databases to enable researchers to find the papers in the Proceedings of SPIE easily. The databases that abstract and index these papers include Astrophysical Data System (ADS), Ei Compendex, CrossRef, Google Scholar, Inspec, Scopus, and Web of Science Conference Proceedings Citation Index.

More publication information available on the SPIE Digital Library

Contact information

For questions about your presentation, submitting an abstract post-deadline, or about the meeting, contact your Conference Program Coordinator.

For questions about your manuscript, contact