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SPIE Photonics West exhibitor logistics

Current information for your successful exhibition
Exhibition logistics

Information to prepare for the Photonics West exhibition

On this page you will find deadlines, tools, helpful links, and more to help with your planning for a successful event. You'll find official contact information, official contractor information, policies, and more. BiOS exhibitors visit the BiOS logistics page

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Moscone Center
747 Howard St
San Francisco, CA 94103

Tue. 25 January | 10:00 AM–5:00 PM
Wed. 26 January | 10:00 AM–5:00 PM
Thur. 27 January | 10:00 AM–4:00 PM

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Floorplan icon View floorplan View floorplan ...
Announcement icon Vaccination requirement Vaccination requirement ...

Important dates

Update exhibitor listing Open
Request visa invitation letter Open
Reserve housing Open
Order booth furniture and utilities - exhibitor service manual Open
Submit certificate of insurance Due 17 January 2022
Ship to advance warehouse 23 December 2021–17 January 2022
Register booth staff Available October 2021



Payment dates
Contracted charges paid in full 28 August 2021
5% late fee added to unpaid invoices 29 August 2021
Cancellation due to default payment 27 September 2021
Full refund of cancellation/space reduction 27 July 2021
Forfeit deposit; refund excess for cancellation/space reduction 28 July–26 September 2021
No refund for cancellation/space reduction 27 September 2021

Manage your show through the exhibitor dashboard

Update your show listings and register your staff

Exhibitor shaking hands with an attendee in the exhibit hall reaching across a table full of products

Plan your space and order services

Attendees greet an exhibitor in his attractive booth space

Official contractors for this exhibition

Read complete warning: Exercise due diligence when approached by vendors not endorsed by SPIE.

Projection Presentation Services
+1 415 974 4077

Convention Data Services
+1 800 746 9734

Freeman Company
+1 714 254 3410

Steps and information to prepare for onsite

Make sure your staff are set for a busy week

Register your exhibit staff (link coming soon)
Register and pick up your badges onsite.


Reserve housing
Book your housing in the SPIE block at reduced rates.


Visa invitation letter request
Need an invitation letter to obtain a travel visa? Apply now.


Download the SPIE Conference App
Organize your week. Browse exhibitors and the program.


SPIE event policies

Promote your presence with these free resources

Download e-postcard (coming soon)
Customizable. Copy/paste into Outlook and send to your customers.


Email and web resources (coming soon)
Customizable. Add to your email signature, website, other marketing collateral.


Download event logo
Add the logo to your signature.


Social media tips
View our tip sheet for promoting your participation on social media.

Extend your presence with high-visibility sponsorships and ads

Showcase your product on the Exhibition floor. Fee required.

Add a product demonstration

View 2022 product demonstrations

Explore the many opportunities to reach your target audience.

Sponsorship contract

View 2022 sponsors

Find online and print options to reach your target audience.

Review the 2022 Media kit

Exhibition management

Photonics West Exhibition:

Michele Bennett, CEM
Buffy Fox, CEM
Elise Gilmore, CEM
Roberta Hart, CEM


BiOS Exhibition:

Michele Bennett, CEM