How to participate in SPIE/COS Photonics Asia 2021

Tips and tools for optimizing your event experience

Welcome to the event

It all starts with registration – learn about ways to make the most of the Photonics Asia meeting, whether you are participating in person or remotely.

Tools for all attendees to enhance your event experience


The following platforms listed are part of this SPIE event experience. Browse the sections further below to learn more about these tools and how to use them. 

  • spie.org: You're already here! During the conference, you can find links to everything you need within this website to navigate to conferences and presentations, live plenary sessions, Slack channels, and more.

  • Zoom: A virtual video and audio conferencing tool. Live events will be hosted on Zoom.

  • SPIE Conference/Exhibition App: Access to detailed information (presentations, special events, courses, people, exhibitors, and more) for every SPIE conference. Updates to programming sync between online content and the SPIE App so you are always up-to-date.

  • My Schedule: My Schedule allows you to create a custom, personalized schedule to help keep you from missing the events you want to attend. Paper presentations, poster presentations, courses, and special events can be added to My Schedule.

Understanding the terminology for accessing online content


The icons shown here, and online, are NOT clickable and only indicate the manner in which content is viewed.

  
“Live event” means that you will be viewing the person presenting (plenary, keynote, technical talk, or poster presenter) as a live or real-time event within the Zoom platform. The talk is scheduled to happen at a set time of day and is typically followed by a question and answer session with the presenter. If you are not able to attend the live event at the scheduled time, a recording will be posted online within 3 days.

 
“On demand” means you will be able to view a pre-recorded video or a PDF at a time that is convenient to you. These recordings, or PDFs, are typically available at the start of the event.

Time zone converter: find this tool on each live event detail page.  

Remote access: follow these steps to maximize your online experience


1. Register for the meeting

If you live in mainland China: Register with the COS
If you live outside of mainland China: Register with SPIE

It's quick and easy. Register early and save. Authors who live in China must register with the (COS) Chinese Optical Society.  All authors, presenters, and attendees must register to participate, both in-person and/or access to on-demand and streaming content through the online program. Registration is also required for remote authors and presenters before presentations and manuscripts can be submitted through the spie.org upload system. Authors who register with COS will receive a coupon code from COS to register with SPIE in order to access presentations and manuscripts online.

 

2. Sign in to your SPIE account during the week of the conference

By registering and signing in, the content of the online conference will be available to you. Conference papers, on-demand presentations, and plenaries are included with your registration. By signing in during the week of the conference, you'll have access to all on-demand and streaming content. Authors who register with COS will receive SPIE registration access via a coupon code received from COS.  Sign in now.

 

3. Explore the conference program

All submitted conference papers, posters, and video presentations will be available on demand during the week of, and the week following, the meeting. Browse the program to search and filter for conferences, plenaries and presentations that interest you.

 

4. Download the free SPIE Conference and Exhibition App

Access to detailed information (presentations, special events, courses, people, and more) for every SPIE conference.  Download the App and enjoy the event on your smartphone or tablet on the go. Updates to programming sync between online content,  the My Schedule Tool, and the SPIE App.

5. Use My Schedule to organize your time

My Schedule allows you to create a custom, personalized schedule to help keep you from missing the events you want to attend. Paper presentations, poster presentations, courses, and special events can be added to My Schedule. Use the My Schedule tool to build your schedule and get notifications of any presentation changes. Once you're done customizing your schedule it can be printed out or exported to your personal calendar.

 

6. Engage in live plenary events

Live plenary events are scheduled at SPIE/COS Photonics Asia. You will see this icon associated with any live content:  Live event icon

The Plenary events will be livestreamed.

Fifteen (15) minutes before a plenary event is scheduled to go live, check any page on spie.org where the event is listed for information on how to join.  If Zoom is an option, the following icon and link will appear on the event's webpage. Click on the link to enter the meeting waiting room. The host will start the event at the scheduled time.

Watch live via zoom graphic

 

A Zoom account is not required to view live events. If you do not already have Zoom installed on your device, you will be prompted to download and install it when you try to enter an event. Browser viewing is also available with slightly reduced functionality. To see whether your device is set up for Zoom, visit: https://www.zoom.us/test

For plenary and technical events that have already occurred, any presentation recordings will be made available, and a link will display. Click on the link to see the recording.