On this page you will find deadlines, tools, helpful links, and more to help with your planning for a successful exhibition. You'll find contact information, official contractor information, policies, and more. Additional links and resources will be added as the timeline advances for the 2024 event.
San Diego Convention Center
111 West Harbor Dr, San Diego CA
Tuesday 20 August | 10:00 AM-5:00 PM
Wednesday 21 August | 10:00 AM-5:00 PM
Thursday 22 August | 10:00 AM-2:00 PM
|Update exhibitor listing||Open|
|Request visa invitation letter||Open|
|Reserve housing||Available later|
|Order booth furniture and utilities||Available later|
|Submit certificate of insurance||Due July 2024|
|Ship to advance warehouse||Available later|
|Register booth staff||Available later|
|Contracted charges paid in full||23 March 2024|
|5% late fee added to unpaid invoices||24 March 2024|
|Cancellation due to default payment||22 April 2024|
|Full refund of cancellation / space reduction*||20 February 2024|
|Forfeit deposit; refund excess for cancellation / space reduction||21 February - 21 April 2024|
|No refund for cancellation / space reduction||21 April 2024|
*less a $500 administrative fee
Tabletops: 2 ft. x 6 ft. x 30 in. black draped table, two chairs, carpet, waste basket, and company ID sign included. Basic electrical may be included; see event specific display rules.
Booths: 8 ft. pipe and black drape back, 3 ft. side drape, and company ID sign included. Utilities and furnishings not included. Exhibitors are required to carpet booth area (if carpet not provided in hall).
Peninsula and Islands: Utilities and booth furnishings not included. Exhibitors are required to carpet exhibit space (if carpet not provided in hall).
Non-author technical pass(es), online Exhibitor listing, a basic company listing in the optics.org buyers guide, discounted housing when booking in the block, and other promotional opportunities and sponsorships.
Furnishings, electrical, and other display items can be ordered through the Exhibitor Manual. Exhibitor Liaisons will be notified when the Exhibitor Manual is available; it will also be posted on the Exhibitor Logistics page and in the Exhibitor Dashboard.
The preferred method is to ship your freight to the Advance Warehouse. Refer to the Exhibitor Manual Freight and Shipping section for shipping labels, costs, and deadlines.
If shipping direct to show site, freight is only accepted during exhibitor move-in and may incur additional fees. Please refer to the Exhibitor Manual for move-in dates and times.
You may install/dismantle your exhibit display if your booth is 10 ft. x 10 ft. or a tabletop AND it takes one person less than 30 minutes without hand tools. Otherwise, you must use Union labor personnel. Refer to the Exhibitor Manual for union regulations and jurisdictions.
One person is allowed to carry one or two boxes in one trip. The use of hand trucks is not allowed. The decorator offers special round trip material carrying service rates for exhibitor material. Refer to the Exhibitor Manual for material handling forms and rates.
Exhibitors are not allowed to begin pack-up prior to the close of the show. Any exhibitor who packs up early will forfeit 50% of their earned priority points and will be charged a $250 fee.
Do not leave valuables unattended, including laptops. Event security is provided for the venue, but you and your staff are responsible for any valuables left in your exhibit space.
Contracted exhibitors are allowed to share their exhibit space with co-exhibitors. A co-exhibitor application form and payment is required for each co-exhibiting company. To request a co-exhibitor form, contact firstname.lastname@example.org