23 - 26 June 2025
Munich, Germany

Oral presentation guidelines

Create and upload a successful presentation for SPIE Optical Metrology
An author presents at Optical Metrology

Prepare your oral presentation

Instructions on preparing your slides for presentation and publication are below. Oral speakers will attend the conference and present live to an audience. After your live presentation is finished, SPIE will publish the in-person recording of your talk (slide capture with audio, no camera footage of speaker). Your presentation recording will be published and archived in the conference proceedings on the SPIE Digital Library.

Important dates


Abstracts due 22 January 2025
Authors notified and programme online 17 March 2025
Submission system opens for manuscripts and poster PDFs* 21 April 2025
Registration opens March 2025
Poster PDFs due for spie.org preview and publication 28 May 2025
Manuscript due  4 June 2025
Advance upload deadline for oral presentation slides** 20 June 2025

*Contact author or speaker must register prior to uploading
**After this date slides must be uploaded onsite at Speaker Check-in

Step-by-step guide to a successful oral presentation


  • Create your slide presentation

    The most successful presentation slides are graphically rich presentations of your research that both highlight the main points and fill in the most interesting details.

    Your presentation slides should include:

    • All slides formatted for easy understanding of the information on each slide
    • Explanations for each graph, picture, and table
    • Media file(s) embedded in your primary presentation as a slide
    • No automatic slide advance timings

    Fonts
    The session computer will have the standard font sets included in Mac OSX, Windows 10, as well as PowerPoint and Keynote. Please refrain from using custom or purchased fonts, as these will not be available and may impact how your presentation looks.

    Aspect ratio
    The meeting will be utilizing 16:9 aspect ratio projectors (widescreen) in all rooms. To utilize the full screen, you should create your presentation in widescreen format. The standard 4:3 format will work but it will not fill the entire screen when in presentation mode.

    Media files
    As a precaution, bring all media files with you to the meeting, even though you’ve embedded them in your slide presentation. While we can help with many aspects of your talk on-site, we can’t “fix” a missing media file.

    Presentation file types
    We accept all file types except LibreOffice, and there are no file size restrictions. The session computer will run both Mac and Windows files natively. The computer has the following software installed.

    • PowerPoint for Windows
    • PowerPoint for Mac
    • Keynote (latest version)
    • Adobe Reader for Mac
    • Google Chrome for Mac

    In PowerPoint, save your file as a .pptx. Do not use .ppt, .pps, or other formats, as this will affect your file’s ability to open correctly.


    Upload your slide presentation

    All in-person presentations are handled by our onsite presentation management system. All presenters must upload their slide presentation before going to their conference room. There will not be an option to use your own device. Should you require assistance with uploading or presenting, technicians will be available. Always bring a back-up copy of your slide presentation and media files with you to your session onsite.

    Upload onsite at the Speaker Ready Room

    • Open during registration hours

    Preview and test presentation onsite at Speaker Ready Room

    • Visit Speaker Ready Room and test your presentation at least two hours prior to the start of your session
    • If you find a mistake, you may submit a revision
    • Speaker Ready Room is open during registration hours

    Present in person

    • Bring a back-up copy of your presentation file and any media files to your session
    • Arrive in the conference room at least 10 minutes prior to the start of your session
    • Locate the session chair for your session and check in with them so they know you have arrived
    • When it’s time to present, simply walk to the lectern and open your presentation

    Audiovisual equipment in meeting rooms

    • Apple MacBook - supports files created on either Mac or Windows
    • LCD projection - 16:9 aspect ratio; 1920 x 1080 resolution
    • Lapel microphone
    • Audio connection from the laptop
    • Laser pointer and slide advancer

    Publication of your presentation

    • After your live presentation is finished, SPIE will publish the in-person recording of your talk (slide capture with audio, no camera footage of presenter). Your presentation recording will be published and archived in the conference proceedings on the SPIE Digital Library.
    • SPIE retains rights to distribute and market the official published SPIE recording of the presentation; the presenter retains copyright of all presented content.