• Mirror Technology SBIR/STTR Workshop
    Statement of Purpose
    Call for Presentations
Huntsville Marriott at the Space and Rocket Center
Huntsville, Alabama, United States
8 - 12 February 2021
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Introduction

After discussions with stakeholders the Organizers have decided to cancel the Tech Day 2020 in-person meeting. Instead, we will be holding a virtual meeting 8-12 February 2021 with presentations on current SBIR Phase 1 and Phase 2 contracts. We may also have presentations from relevant NASA funded technology development studies. Presentations will be by invitation only. The only presentations will be from current SBIR Phase 1 and Phase 2 contractors and select NASA funded projects. We will contact those whom we wish to present with directions as to how to prepare and submit presentation in a future email. Also, via a future email, we will notify everyone about how to view presentations. As an on-line meeting, there will be no cost for attending Tech Days 2020, but we will request that you register for the meeting.

The primary purpose of Tech Days 2020 ‘virtual’ meeting will be to review SBIR Phase 1 accomplishments in advance of Phase 2 proposal reviews. The secondary purpose is to review on-going SBIR Phase 2 and other technology development studies, e.g. ROSES SAT, SMTP, etc. Based on feedback from the multiple virtual and on-line meetings which we have all attended, we are going to try to keep Tech Days to a single day – starting at 10 am (CDT) on Tuesday February 9 and ending at 4 pm (CDT). We will add a second day if necessary.

To accomplish the single-day goal, we are going to use a hybrid format consisting of:

  • long (15 to 20 minute) recorded presentations posted to the Tech Day website in January 2021 for pre-viewing
  • short (less than 5 minute) recorded presentations played on the meeting day followed by Live 3-minute Q&A.

This format should allow enable a nominal schedule of:

  • 1000 to 1130 CDT: Presentation Block #1
  • 1130 to 1200 CDT: Break #1
  • 1200 to 1330 CDT: Presentation Block #2
  • 1330 to 1400 CDT: Break #2
  • 1400 to 1600 CDT: Presentation Block #3

All further information will be distributed via the Tech Day email newsletter. We hope to meet in-person later in 2021 – maybe in Rochester NY or Huntsville AL.

Thank you for your support of Tech Days.
H. Philip Stahl, PhD


Quick Links:

View the Draft 2018 Agenda - Updated version

Registration Information - Early registration is by October 22

Raytheon Visit Authorization

Electronics in the Meeting Room

Raytheon Logistics

JWST Tour Information

Hotel Information

Exhibition Information and Call for Exhibitors

Submitting Presentations - All presentations must be submitted by October 31

OPEN Presentation Public Release Approval

Read the Call for Presentations - All presentations are by invitation only.


NCTS - For NASA Civil Servants and Contractors Only
It is very important for NASA personnel (civil servants and contractors) planning to attend Tech Days to get entered into NCTS. (I know that JPL has a different system.) The number of persons who will be permitted to travel depends on the number of persons in the system in NCTS 60 days before the meeting (Friday Sept. 7). But, there is a push on at HQ to review NCTS earlier. So, even if you are just thinking about going, please put yourself into NCTS.

34794-19     Mirror Technology Days SBIR/STTR Workshop 2018
                    November 5-7, 2018, El Segundo, CA

Visit Authorization

PLEASE NOTE: all attendees and exhibitors – both domestic and international – must submit visit authorization information to Raytheon Security. Download Raytheon Visit Authorization form

Exhibit Only Attendee Registration

As a service to our Exhibitors, we will have a no-cost registration for persons who want to only come to the exhibit. But they will still need to submit the Raytheon Visit Authorization information. And, exhibit-only attendee registration does not include lunch.

Electronics in the Meeting Room

U.S. Persons are allowed cell phones or other electronic devices with communication capability inside the Event Center – including hot spots. But recording is prohibited. Non-USA Persons are not allowed cell phones or other electronic devices inside the Event Center. Due to limited electrical outlets, we plan a charging station in the Event Center. There is a guest WiFi, but it has limited capacity.

Raytheon Logistics

When arriving at Raytheon, use the Continental Street entrance and proceed to the ‘reserved’ parking area in Parking Lot C. The Tech Day Registration Table will be at Raytheon Lobby A. The current plan is that the Tech Day badge will also be your Raytheon visitor badge. Everyone is required to wear them around their neck on the provided lanyard. Security guards will direct attendees to the Event Center.

Reception

We are planning a Welcome Reception in the Raytheon Conference Center Courtyard after the end of Technical Sessions on Monday Nov 5.

JWST TOUR

Northrop Grumman has kindly agreed to provide tours of the Webb Telescope Integration Facility. More details to come.

Exhibition
Exhibitor Fee for the full 3-day Tech Day 2018 is $700. This is exactly the same as last year. The exhibit proceeds will fund the Monday night reception. The Exhibitor Fee is for a single 6 foot table top; electricity is available. Exhibit fee does include lunch for an exhibit only staff person for all 3 days. Such a person needs to register for the no-cost 3-day exhibit only badge. Pease note that the Exhibitor Fee does not include Technical Registration. Persons wishing to both exhibit and attend presentations, must also register for the technical session. The exhibit area will be in a separate room across an atrium from the Event Space and from the Raytheon cafeteria. The exhibit area will be open to all Tech Day Attendees and to all Raytheon Employees.

Download Exhibition information and contract

For more information please contact Scott Rowe at (949) 735 9927 or scottrowe@cox.net

Hotel

We have a room block at the Huntsville Marriott Space and Rocket Center.

Marriott is providing free wifi and a $10 credit on breakfast.

Rooms are available at the prevailing US Government rate (which is currently $96/night) from Sunday to Saturday.

To reserve a room
Block Expires COB Monday January 11, 2021; reserve prior to this date.

Event Name: Tech Days 2020

To make a reservation: Reserve online or call 256 830 2222

Submitting Presentations

Because of Raytheon Event Center security requirements, all presentations must be brought on a DVD/CD or emailed to Jamison_Dufour@raytheon.com by COB Wednesday October 31.

OPEN Presentation Public Release Approval

IMPORTANT: ALL OPEN Presentations require approval for public release. AND, it is never too early to get public release approval. Some years approval has taken 8 weeks. The #1 reason that someone needs to cancel their presentation is because they have not obtained public release approval from their contract monitor.

For any presentation that will be given in an OPEN Session, PLEASE SEND a copy of your public release approval to ron.eng@nasa.gov or h.philip.stahl@nasa.gov

IF you are NOT a NASA SBIR Contractor, I will accept an email from your COTR.

IF You ARE a NASA SBIR Contractor, ALL you need to do is invoke your NPR 2200 Chapter 4 Section 4.5.10 Data Rights. All NASA SBIR contractors own their own IP and thus have the sole authority to determine whether or not to release publically.

NPR 2200, Chapter 4

4.5.10 "SBIR Data"

4.5.10.1 Definition. "SBIR Data" is defined as data first produced by an SBIR contractor which are not generally known, have not, without obligation as to its confidentiality, been made available to others by the contractor, or are not already available to the Government. Data developed under an SBIR contract, if marked with the "SBIR Rights Notice" specified in the contract, must be withheld from public release in accordance with the SBIR contract, usually for 4 years. If such data are not marked with the "SBIR Rights Notice," the Government has no obligation to withhold the data from public release. Any questions regarding what constitutes "SBIR Rights Data," or regarding its marking, use, or dissemination, should be referred to the NASA Headquarters or Center Patent or Intellectual Property Counsel.

4.5.10.2 To provide a commercialization incentive to SBIR contractors, it is NASA policy to restrict all SBIR program reports from public disclosure for the period specified in the contract for "SBIR Data" unless the contractor has granted permission to publicly release the report sooner. If a letter of permission from the contractor is on file, SBIR program reports may be made publicly available immediately.

4.5.10.3 Notice of Availability Limitation. Restricted SBIR program documents must bear the "SBIR Rights Notice" shown in Exhibit 4-4 and one of the document distribution limitations listed in section 4.5.15, along with the appropriate expiration date. Copying and disseminating of such documents must be done in conformance with this notice. Any questions regarding appropriate markings or legends and applicable document distribution limitations should be referred to NASA Headquarters or the Center's Patent or Intellectual Property Counsel.

CALL FOR PRESENTATIONS

Submissions for Tech Days Virtual Event are Invitation Only.

Tech Days is accepting three distinct types of presentations:

1. Review of Funded Research: Contractors with current Government funding (e.g., SBIRs, NASA ROSES, DIIs, etc.) are invited to review their accomplishments of the last year and plans for the future.

2. Success Stories: Contractors are invited to present how past or present government-funded mirror technology development efforts have either been integrated into a Government program or reached the commercial marketplace.

3. Technology Needs: Prime Contractors and/or Systems Integrators are invited to identify specific technologies which they would like for the Government to have developed.

Please remember, presentations should not be of a generic capabilities or 'commercial' nature.

Projects to be reviewed include Government-sponsored mirror technology development for any application (such as telescopes, imaging systems, seeker/trackers, high-energy laser systems, solar energy, etc.) which requires optical components. Tech Days covers technology investment efforts in: optical materials; substrate design & manufacture; optical fabrication and metrology technology; optical coatings; wavefront sensing and control via adaptive optics; nano-technology imaging technologies; etc.

If you are contacted and invited to submit, send your presentation information to ron.eng@nasa.gov:
   Presentation Title
   Presenter Name
   Company Name
   Sponsoring US Government Agency
and
   OPEN or CLOSED Session

OPEN sessions are for basic mirror technology development research. CLOSED sessions are Export or ITAR Controlled Presentations. Attendance for CLOSED sessions is restricted to US Citizens and Green Card Holders.

As always, Contractors working on Government funding have three options: 1) you can prepare and present your own presentation; 2) you can prepare your own presentation and have your Government sponsor present it on your behalf; or 3) your sponsor can prepare and present a presentation of your activities on your behalf.

Before presenting at Tech Days, each presenter is responsible for getting all necessary public release clearances for their presentations. All OPEN presentations must be fully public - containing no proprietary or Export Controlled information. I will need a copy of each author's public release authorization. Authors will need to submit their presentations via email or large file transfer before the meeting. Authors are expected to bring an electronic version of their presentation as a backup.

Sincerely;
H. Philip Stahl, Ph.D.
h.philip.stahl@nasa.gov



Important Dates


Early Registration
6 January 2021


Visit Authorizations Due
13 January - International
27 January - US Persons