Onsite services information for SPIE Defense + Commercial Sensing

Discover details about onsite services to help create a positive and seamless onsite experience in Orlando.

View the details below.

Attendees at SPIE Defense + Commercial Sensing

Registration and badge pick-up hours


Location: Gaylord Palms, Exhibition Level, Hall C Lobby

Sunday 30 April 7:15 AM–5:00 PM
Monday 1 May 7:15 AM–5:00 PM
Tuesday 2 May 7:30 AM–5:00 PM
Wednesday 3 May 7:45 AM–5:00 PM
Thursday 4 May 7:45 AM–2:00 PM

Helpful information while at the event


SPIE Cashier

Location: Gaylord Palms, Exhibition Level, Hall C Lobby
Open during registration hours
Registration Payments
If you are planning to register onsite, your credit card payment will be processed during registration. If you wish to pay with cash or check, register at the "Need to Register" stations, and you will be directed to the Cashier once you are ready to make the final payment.
If you have already registered and wish to add a course, workshop or special event, you may do this online by signing in to your SPIE account.

Receipt and Certificate of Attendance
Preregistered attendees who need an SPIE-stamped receipt or attendees who need a Certificate of Attendance may obtain those at the Cashier.

Badge Corrections
Badge corrections can be made at the Cashier. Please have your badge removed from the badge holder and marked with your changes before approaching the counter.


Speaker Check-in and Preview Station 

Location:
Open during Registration hours
All speakers must stop at Speaker Check-In to upload and preview their slide presentation files at least two hours before their scheduled session or the day before if you present in the first session. Speakers are not able to present using their own devices. All conference rooms are equipped with a laptop, projector, screen, lapel microphone, and laser pointer.
SPIE will record the audio plus screen content of all presentations; Recordings will be published on the SPIE Digital Library with author permission only.

SPIE distribution desk

Location:
Open during Registration hours

Materials distribution: stop by to pick up conference materials, face masks, and hand sanitizer. SPIE staff will also be available to assist in answering any meeting and exhibition related questions you may have.

SPIE health and safety products   

Location:
Open during registration hours
Stop by to pick up face masks, hand sanitizer, and other safety products all free from SPIE. 

Internet access   

Location:
Complimentary wireless internet access provided in meeting rooms and lobbies on the conference room level and in the exhibition hall. Instructions will be posted onsite.

Phone charging station

Location:
Open during registration hours

SPIE Conference app and event information

Location:
This useful tool allows you to search and browse the program, special events, participants, exhibitors, courses, and more. It is free and available for iPhone and Android users. 

If you don't already have the app, you can download it here: Download the SPIE App

SPIE Bookstore 

Location: 
Tuesday 8:30 AM–5:30 PM
Wednesday 8:30 AM–5:30 PM
Thursday 8:30 AM–Noon

Stop by the SPIE Bookstore to browse the latest SPIE Press Books, proceedings, and educational materials. While there, get a t-shirt or educational toy to bring home to the family.
Credit and debit cards only will be accepted; no cash.

SPIE Course materials

Location: Gaylord Palms, Exhibition Level, Hall C Lobby
Open during registration hours
Browse course offerings or learn more about SPIE courses available in portable formats such as online and customizable, in-company courses.

Child care services 

Kids Night Out 1-800-696-8105
Offers in-room sitter services and more.

SPIE does not imply an endorsement nor recommendation of these services. They are provided on an “information only” basis for your further analysis and decision. Other services may be available.

Did you know SPIE offers Family Care Grants to SPIE member? For more information on deadlines and how to apply check the details here.


Gender inclusive restroom

Location: Gaylord Palms, Exhibition Level, Hall A Lobby

Quiet Room

Location:
Open during registration hours

The Quiet Room is intended for silent meditation, reflection, or prayer. No mobile devices or computer use is allowed, and no food nor beverages are allowed.

Mother's lounge

Location:
Open during registration hours
The Mothers' Lounge is a lockable room intended for nursing mothers. There is no storage, running water, or refrigeration available in this space.

Urgent message line

An urgent message line is available during registration hours: 360-685-5529

Lost and Found 

Location: Gaylord Palms, Exhibition Level, Hall C Lobby, SPIE Cashier
Open during registration hours
Found items will be kept at SPIE Cashier in the Registration area during the meeting and available only during registration hours. At the end of the meeting, all found items will be turned over to the Gaylord Palms Security.

Food and beverage services

Location: Exhibition Hall
Complimentary breakfast breads
Monday - Thursday, 7:30 AM - 8:30 AM
Complimentary coffee
Daily 7:00 AM - 4:00 PM