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    Abstract Solicitation, Submission, and Review

    Please view your Conference Timeline for the Abstract Due Date.

    • Enlist your Program Committee's help in obtaining high-quality conference presenters/authors
    • Although the Call for Papers has a wide reach, personal contact does the most to produce a full and interesting program
    • Conferences are most successful when the organizing committee recruits speakers from beyond their own institutions, to include a broad range of organizations from academia, government, and industry
    • Please direct all presenters (including invited presenters) to submit their abstracts to your Conference by the abstract due date, which will give you immediate access to their abstract
    • Please do not offer fee waivers or other author support without contacting your Program Coordinator first. 

    As you contact your colleagues to submit abstracts, please be sure to let them know the following:

    • When submitting an abstract, all authors must agree to the following conditions:
      • An author or coauthor (including keynote, invited, and solicited presenters) will register at the reduced author registration rate, attend the meeting, and make the presentation as scheduled. (Current SPIE Members receive an additional discount on the registration fee)
      • Authors and coauthors attending the meeting need to secure funding for their registration fees, travel, and accommodations, independent of SPIE, through their sponsoring organizations before submitting abstracts
      • All clearances, including government and company clearance, need to be obtained prior to presentation and publication. DoD contractors need to allow at least 60 days for clearance
    • SPIE is authorized to circulate the abstracts to conference committee members for review and selection purposes
    • Accepted abstracts may be published in printed and online programs promoting the conference
    • Only abstracts that are suitable for publication should be submitted
    • A manuscript (6-page minimum for most conferences) for all accepted oral or poster presentation will be submitted for publication in the Proceedings of SPIE in the SPIE Digital Library.

    NOTE: SPIE continues to enforce the "no present, no publish" policy. Presenters/Authors should be aware that their presentations must be given as scheduled at the meeting, or the manuscripts will not be included in the conference Proceedings in the SPIE Digital Library, unless there is an unusual situation that might warrant consideration. The final decision will be made by the conference chairs and SPIE.

    SPIE Review System Guidelines