San Jose Convention Center
San Jose, California, United States
25 February - 1 March 2018
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Oral Presentation Guidelines

Please read the following guidelines and information to facilitate the successful delivery of your oral presentation. Give considerable thought to the design and preparation of your presentation so that it is effective and informative.

Presenting in the Meeting Room: NEW PROCESS

  • Bring your USB device to Speaker Check-in at least 2 hours prior to your talk.
  • Technicians will assist you in pre-loading your presentation to the networked system.
  • Once loaded, you will be able to access your slides in the room where you will present.
  • Authors are not able to present using their own devices.

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AV Equipment in the Meeting Room 

Each meeting room will have the following audiovisual equipment: 

  • Screen and LCD Projector (aspect ratio 16:9; resolution 1920x1080).
  • LaunchPad on Apple Macbook, which natively supports virtually every file type (Keynote, PowerPoint, Prezi, etc.) created on Mac, Windows, or Linux.
  • Lapel microphone (please wear to ensure audience comprehension).
  • Sound connection from the laptop.

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Laser Pointer Safety: 

SPIE requires use of a Class II or Class IIIa red laser pointer from a reliable and credible manufacturer.

  • SPIE Laser Pointers will be provided in all meeting rooms, and will be found at the presentation counter located near the front of the room.
  • If you wish to use your own laser pointer you must have it tested at Speaker Check-in.
  • Please be mindful when using any laser pointer device to keep it only pointed at the screen, and alert any persons standing or sitting anywhere near the pointers direction. In many states, it is a criminal misdemeanor to shine a laser pointer at individuals "who perceive they are at risk." Read further information about laser pointer safety.

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SPIE Meeting Policies & Your Security 

Photography and Audio or Video Capturing

Due to copyright restrictions, strictly no recordings of any kind are permitted without prior written consent of the presenter in any conference session, short course or posters session. Consent forms are available at the SPIE Registration Desk and anyone wishing to record must have a written consent form signed and filed for each presenter being recorded. Individuals not complying with this policy will be asked to leave a given session and asked to surrender their film or recording media.

Unsecured Items

Personal belongings such as briefcases, backpacks, coats, book bags, etc. should not be left unattended in meeting rooms or public areas.

These items will be subject to removal by security upon discovery.

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Presentation Recording

To provide the research community with enhanced access to information presented at SPIE conferences, SPIE will record the audio plus screen content of oral presentations and, with author permission only, will publish the recordings on the SPIE Digital Library.

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Important Dates

Abstracts 
Late submissions made online considered by the chairs

Author Notification
26 October 2017

Manuscripts Due
31 January 2018


Present to Room-Publish to World


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