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SPIE Child Care Grants

SPIE Child Care Grants

SPIE believes that parents should have an equal opportunity in sharing their research and participating in conferences and symposia.  

SPIE Child Care Grants are designed to supplement the cost of child care for SPIE Members who are registered to attend an annual meeting. Grants of up to $500 will be made in the form of reimbursements for expenses related to child care of children under the age of 13 during the duration of the meeting. 

The application system for the 2020 SPIE event cycle will open in September 2019.

Application Guidelines:

  • The deadline to apply for a grant is eight weeks prior to the specific event start date.
  • Families are eligible for one grant per household per year.
  • Eligible applications are approved on a first-come, first-serve basis.
  • Applicants receive notification of their status no later than four weeks prior to the event start date.

Eligibility Requirements:

  • Applicant must have a current SPIE Membership through the month of the meeting.
  • Applicant must be registered for the conference by the application deadline (excludes free exhibit-only registrations).
  • Applicant must be the parent or legal guardian of a child under the age of 13 who will need child care in order for the applicant to attend the meeting. 

Conditions of Grant:

  • Funding is to be made via reimbursement after the conference. 
  • Eligible expenses for reimbursement are limited to airfare of a caregiver or costs for hiring child care at home or at the meeting for the duration of the event. 
  • Abuse of the grant will result in future ineligibility. 

Reimbursement Policy:

  • Expenses for reimbursement are to be submitted within 30 days of the conference along with a completed reimbursement form.
  • Proof of purchase is required for all child care expense claims (includes airfare itinerary and child care billing).
  • International reimbursements are made via bank wire and domestic reimbursements are issued by check.