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Embassy Suites by Hilton Denver
Denver, Colorado, United States
4 - 8 March 2018
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Onsite Services



Onsite Registration Hours / Badge Pick-Up
2nd Floor Foyer

Sunday 4 March 11:00 am to 5:00 pm
Monday 5 March  7:00 am to 5:00 pm
Tuesday 6 March 7:30 am to 4:00 pm
Wednesday 7 March 7:45 am to 4:00 pm
Thursday 8 March 7:45 am to 11:00 am


On this page you will find:

 • Internet Options
 • Business Center
 • Cashier
 • Speaker Check-in and Preview Station
Food + Beverage Information
 • Child Care Services
Press


Internet Availability:

 • Internet Access
Complimentary wired Internet access is available near SPIE registration; attendees can hook up their laptops or use provided workstations. Location of WiFi available in Lobby.
 • SPIE Conference App
Search and browse the program, special events, participants, exhibitors, courses, and more. Free Conference App available for iPhone and Android phones. Download the free SPIE Conference App


 Business Center:  4th Floor Lobby near Hotel Check-In Desk

•  Open 24 Hours
 •  Services include self-service fax, copy/printing services, a computer, and wireless high-speed internet.


Cashier:
Located in the SPIE Registration Area - open during registration hours.

 • Registration Payments 
If you are paying by cash or check as part of your onsite registration, wish to add a short course, workshop, or special event requiring payment, or have questions regarding your registration please visit the SPIE Cashier.
 • Receipts and Certificate of Attendance
Preregistered attendees who did not receive a receipt, or attendees who need a Certificate of Attendance, may obtain those from the SPIE Cashier.
 • Badge Corrections 
Can be made by the SPIE Cashier. Please have your badge removed from the badge holder, marked with your changes, before approaching the counter.


Refund Information:
There is a $50 USD service charge for processing refunds. Requests for refunds must be received by 22 February 2018; all registration fees, will be forfeited after this date. Membership dues, SPIE Digital Library subscriptions or Special Events purchased are not refundable.

U.S. Government Credit Cards:
U.S. Government credit card users: have your purchasing officer contact the credit card company and get prior authorization before attempting to register. Advise your purchasing agent that SPIE is considered a 5968 company for authorization purposes.


Urgent Message Line
An urgent message line is available during registration hours: TBD

Lost and Found
SPIE Cashier - Registration Hours
Found items will be kept at SPIE Cashier until the end of the meeting and then turned over to the Embassy Suites Hotel.


Speaker Check-In and Presentation Upload
3rd Floor Rexford Room
Monday through Thursday . . . . . . . . . . . . . . . . . .  7:30 am to 5:00 pm

 • All Conference rooms have a computer workstation, projector, screen, lapel microphone, and laser pointer.
 • All presenters are requested to come to Speaker Check-In with their memory devices or laptops to confirm their presentation display settings.


Poster Setup Instructions
3rd  Floor Crestone and Crystal Foyer
Tuesday 6 March and Wednesday 7 March 

Poster presenters may set up between 10:00 am and 4:00 pm on Tuesday 6 March for the Tuesday Poster Session or Wednesday, 7 March for the Wednesday Poster Session. Presenters who have not set up by 4:00pm will be considered a “no show” and their manuscript will not be published. Presenters must remove their posters by 7:30pm that same night. Posters not removed will be considered unwanted and will be discarded. SPIE assumes no responsibility for posters left up after the poster sessions.


Food + Beverage Services:

Coffee Breaks
2nd Floor Foyer
Complimentary coffee will be served twice daily, at 10:00 am and 3:00 pm. Check individual conference listings for exact times and locations.

Hotel Food & Refreshments
The Embassy Suites Denver - Downtown / Convention Center Hotel 

 •
 
Available for conference attendees staying at the hotel.  
Free Breakfast:
 4th Floor - 
A daily, made-to-order breakfast from 6am – 9:30am
Free Evening Hotel Reception:*- 4th Floor - 
Available nightly 5:50pm-7:30pm with complimentary appetizers and beverages, both business and leisure travelers looking for a relaxed, upscale experience will feel right at home.
*Service of alcohol subject to state and local laws. Must be of legal drinking age.
Elements Restaurant - Experience Authentic Denver Cuisine 
On-site hotel dining serving classic American fare in a comfortable and inviting atmosphere.
Mon-Sun 11am – 11pm
Starbucks Cafe - 1st Floor - selling high-quality whole coffee beans along with fresh, rich-brewed, Italian style espresso beverages, exotic teas, and a variety of pastries and confections.


Child Care Services:

 •
 
ABC Nannies
303-321-3866
Note: SPIE does not imply an endorsement nor recommendation of these services. They are provided on an "information only" basis for your further analysis and decision.  Other services may be available.



Press: 

For credentialed press and media representatives only. Please email contact information, title, and organization to media@spie.org.

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2018 Important Dates

Abstract Deadline
21 August 2017

Author Notification
30 October 2017

Manuscripts Due
7 February 2018


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