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The Moscone Center
San Francisco, California, United States
1 - 6 February 2020
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Poster Presentation Guidelines

Please read the following guidelines and information to facilitate the successful delivery of your poster presentation. Give considerable thought to the design and preparation of your presentation so that it is effective and informative.

Poster Sessions

To find out which poster session you are scheduled for, check the individual conference program (online September 2019):
BiOS | LASE | OPTO

Saturday Poster Session: 5:15 PM - 6:45 PM
Conferences: select BiOS & OPTO
Location: Marriott Marquis Hotel, Golden Gate Ballroom
Poster Setup: Saturday 10:00 AM - 4:30 PM
Poster Teardown: Saturday 6:45 PM

Sunday Poster Session: 5:30 PM - 7:00 PM
Conferences: select BiOS & OPTO
Location: Marriott Marquis Hotel, Golden Gate Ballroom
Poster Setup: Sunday 10:00 AM - 4:30 PM
Poster Teardown: Sunday 7:00 PM

Monday Poster Session: 5:30 PM - 7:00 PM
Conferences: select BiOS & OPTO
Location: Marriott Marquis Hotel, Golden Gate Ballroom
Poster Setup: Monday 10:00 AM - 4:30 PM
Poster Teardown: Monday 7:00 PM

Tuesday Poster Session: 6:00 PM - 8:00 PM
Conferences: select BiOS & all LASE
Location: Marriott Marquis Hotel, Golden Gate Ballroom
Poster Setup: Tuesday 10:00 AM - 5:00 PM
Poster Teardown: Tuesday 8:00 PM

Wednesday Poster Session: 6:00 PM - 8:00 PM
Conferences: OPTO
Location: Marriott Marquis Hotel, Golden Gate Ballroom
Poster Setup: Wednesday 10:00 AM - 5:00 PM
Poster Teardown: Wednesday 8:00 PM

Poster Setup Instructions

  • Set up your poster during the setup hours listed for your poster session.
  • Paper numbers will be placed on the poster boards in numerical order; please find your paper number and put up your poster in the designated space.
  • Each poster must have a presenter
  • Poster Presenters are required to stand by the poster during the scheduled poster session to answer questions from attendees.
  • Presenters who have not placed their poster(s) on their assigned board at least 60 minutes prior to the start of the poster session, and for the duration of the poster session, will be considered a "no show," and their manuscript will not be published.

Poster Teardown Instructions

  • Presenters must remove their posters immediately after the poster session. SPIE assumes no responsibility for posters and will not save abandoned posters.

Creating Your Poster

Display Area

  • 45 inches x 45 inches (114 cm x 114 cm). Push pins will be provided to hang your poster.

Format

  • Poster templates available (3 sizes, use is optional):
  • Poster presentations are hard-copy (paper/poster) format only.
  • Posters must fit within the designated display area. 
  • The most successful and attractive posters are graphically produced posters that highlight and summarize the main points, with the poster presenter filling in the details.
  • The entire poster layout should be readable from six to ten feet away.
  • The least effective poster format is a photocopy of the manuscript.

Poster Content

  • Paper title
  • Author list
  • Brief introduction, goals, experimental detail, conclusions, and references (make sure this information is presented in a logical and clear sequence)
  • Explanations for graphs, pictures, and tables.

Font Sizes (suggested minimum)

  • Title: 36 point type
  • List of authors: 25 point type
  • Double-spaced text: 15 point type
  • The entire poster layout should be readable from six to ten feet away
  • Be careful in your use of colors, some people are red-green color blind and some colors do not stand out in contrast to others.

Add QR Code (optional)

  • Use a QR code on your poster to give the audience more information about your presentation
  • The barcode can be designed to link the person viewing your poster to a related video, your website, or your contact information
  • How to create a QR code and best practices:

http://searchenginewatch.com/article/2066777/Top-14-Things-Marketers-Need-to-Know-About-QR-Codes

Poster Printing Service in San Francisco

Copy Central*
615 Mission St, San Francisco, CA 94105 (near Moscone)
Tel: 415-882-7377
Email: sf@copycentral.com
Web: http://www.copycentral.com/location.php?lid=16
*Not affiliated with SPIE

Copy Central Hours (call to confirm)
Monday - Thursday, 8:00 AM to 8:00 PM
Friday, 8:00 AM to 7:00 PM
Saturday, 10:00 AM to 6:00 PM
Sunday, 12:00 PM to 6:00 PM

Important Dates

Abstracts Due
24 July 2019

Author Notification
30 September 2019

Manuscripts Due
8 January 2020
(All conferences except
OE115, OE131-OE133)

On-site Manuscripts Due
18 December 2019
(OE115, OE131-OE133)


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